Town of Durham Public Library Boiler Replacements

The Town of Durham, Connecticut, located in Middlesex County, is soliciting competitive sealed bids for the purchase and installation of two oil-fired boiler systems at the Durham Public Library, 7 Maple Ave., Durham, CT 06422. The procurement requires bidders to furnish and install complete boiler systems including two Weil-McLain or approved equivalent oil-fired boilers, Beckett or approved equivalent oil burners, circulator pumps, valves, controls, expansion tanks, and all associated materials and labor necessary for a fully operational heating system. Sealed bids must be submitted by January 8, 2026, at 2:00 p.m. to the First Selectman's Office, 30 Town House Road, Durham, CT 06422, with public opening and reading of bids to follow immediately thereafter; faxed or emailed submissions will not be accepted. A mandatory walk-through is scheduled for December 22, 2025, at 9:00 a.m., with written questions due by December 29, 2025, at 9:00 a.m.; bidders who fail to attend the mandatory walk-through will be rejected. All work must be completed by May 1, 2026, and the bid price must remain firm throughout project completion with no price increases or surcharges permitted. Evaluation criteria include compliance with requirements (20%), experience and qualifications (20%), technical solution and features (20%), cost (20%), support and maintenance plan (10%), and references and past performance (10%). Bid submissions must include one original and one copy in a sealed envelope clearly marked "Boiler Replacements-Durham Library," along with a Certificate of Insurance, W9 form, vendor references, a bid bond or cashier's check equal to 10% of the bid amount, a 100% performance bond, a signature and authority affidavit, an affirmative action affidavit, and proof of certifications and licenses.

Connecticut prevailing wage requirements apply to this contract, and non-resident contractors performing work with a contract price of at least $250,000 must furnish a 5% guarantee bond to the Department of Revenue Services. All bidders must comply with federal and state nondiscrimination laws, affirmative action requirements, and Connecticut General Statutes regarding equal employment opportunities. Bidders must maintain commercial general liability insurance of $1,000,000 per occurrence and $2,000,000 general aggregate, workers' compensation insurance, pollution liability coverage of $1,000,000 per claim, and a $5,000,000 umbrella policy. The solicitation documents do not identify any specific set-asides for disadvantaged enterprises, incumbent vendors, or current contractors, nor do they specify an award value or budget range. The Town reserves the right to reject any or all bids, cancel the bid process, and award the contract to the most qualified and responsible vendor. Inquiries regarding the bid should be directed to Charlie Bedo at cbedo@townofdurhamct.org, with general procurement contact available through Beth Moncata at 860-349-9366.