Towing services

The City of Sun Prairie Police Department in Wisconsin is seeking a comprehensive towing services contract through RFP 20-PD25, issued on September 14, 2020, with proposals due by October 23, 2020, at 2:00 PM CST. The solicitation requires a vendor to provide 24/7 towing services including abandoned vehicle removal, illegally parked and hazardous vehicle towing, evidence vehicle seizure, police referrals, and city vehicle towing. Vendors must maintain a secured storage facility within city limits capable of housing up to four impounded vehicles, respond to towing authorizations within 20 minutes, and remove vehicles within 18 hours. The proposal evaluation will score submissions across multiple criteria: guaranteed response time (30 points), cost (25 points), vehicle owner cost breakdown (25 points), functional requirements (10 points), local preference (5 points), and reference checks (5 points). Qualified vendors must provide comprehensive pricing structures covering light duty, medium duty, heavy towing, and accident recovery services, with all proposals requiring detailed definitions of applicable charges.

No specific set-aside designations for disadvantaged enterprises were identified in the documentation. The contract term is structured for three years, from December 1, 2020, through November 30, 2023, with potential for two additional one-year extensions. Vendors must maintain extensive insurance coverage, including Worker's Compensation, Commercial General Liability ($1,000,000 per occurrence), Automobile Liability ($1,000,000 per occurrence), Umbrella Liability ($5,000,000), and Professional Liability ($1,000,000 per claim). While no specific budget range was disclosed, the contract includes provisions for quarterly complaint reporting and performance review meetings. Local vendors with a physical address in Sun Prairie will receive preference in the evaluation process. The City reserves the right to terminate the contract with 30 days' written notice and prohibits subcontracting any portion of the awarded work, ensuring direct accountability from the selected towing service provider.