Toileting supply order

The Buffalo City School District is seeking vendors to provide comprehensive diapering and toileting supplies for elementary schools with PK-2 programming through Bid #26-0626E2-020. The procurement aims to support educators in navigating child development and helping students achieve personal toileting goals by acquiring high-quality diapers, wipes, training pants, cleaning supplies, and protective gear. Each elementary school is authorized to purchase up to $2,998.00 in supplies for the 2025-26 school year, with the initial contract term running from September 2025 to June 2026 and potential extensions up to three years (maximum term ending June 2028). Vendors must submit a comprehensive proposal including detailed product information, descriptions, product numbers, costs, and quantities, with the district emphasizing quality and comfort over low-cost alternatives. The bid requires electronic submission through the BPS BONFIRE portal, with specific timelines including a question period from August 26, 2025, to September 2, 2025, answer postings by September 5, 2025, and a final submission deadline of September 17, 2025, at 1:00 PM EDT.

The procurement opportunity includes provisions for Minority and Women-owned Business Enterprise (MWBE) participation, requiring vendors to complete a Subcontractor Listing and MWBE Utilization Plan that details subcontractor involvement and certification status. Vendors must also submit standard documentation including a current W-9, liability insurance certificate, and references, with a focus on equal employment opportunity reporting. The previous contract was held by Quill/School Health, with a prior award of $113,924.00, suggesting a potential similar budget range for this procurement. Respondents must comply with strict data sharing and confidentiality requirements, including protecting student and educational data under New York Education Law Section 2-d, and must develop a comprehensive Data Security and Privacy Plan. Additional requirements include non-collusive bidding certification, equal employment opportunity reporting, and adherence to Buffalo Public Schools' procurement policies, with potential penalties for non-compliance including disqualification and prohibition from future contracts.