12-5410-003 - Submission Instructions - BID 26-0626-020.docx
DOCX document 16 KB Posted
- Attached to
- TOILETING SUPPLY ORDER
- Solicitation number
- BID#: 26-0626-020
- Issued by
- Erie County, New York
About this file
This document is a Submission Instructions file for Bid 26-0626-020 issued by Buffalo Public Schools, detailing the procurement process for toileting supplies. The bid seeks a vendor to provide diapering and toileting supplies for the district, specifically targeting infant and adult incontinence diapers (UNSPSC codes 53102305 and 53102306). The solicitation requires submission of multiple documents through the Bonfire digital portal, with an intent to bid deadline of September 17, 2025, at 1:00 PM EDT. The question period runs from August 26, 2025, at 10:00 AM EDT to September 2, 2025, at 8:00 AM EDT, with a maximum file upload size of 1000 MB.
The procurement involves stock blanket orders for diapering supplies to support educators in meeting children's toileting needs. Vendors must submit various required and optional documents, including an Offering Questionnaire, insurance certificates, equal opportunity forms, references, and a bid table. The submission process requires specific file types (primarily PDF and Excel) and mandates the use of provided response templates available on the Bonfire portal. Technical support is available through Bonfire's support email and help forum, with minimum system requirements including Microsoft Edge, Google Chrome, or Mozilla Firefox browsers with JavaScript and cookies enabled.
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Submission Instructions for Suppliers
Please follow these instructions to submit via our Public Portal.
1. Prepare your submission materials:
Requested Information
| Name |
| Type |
| # Files |
| Requirement |
| Instructions |
| Offering Questionnaire (Q-57IN) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Voluntary Surveys (Q-04BY) |
| Questionnaire: Excel (.xlsx) |
| 1 |
| Optional |
| You will need to fill out the provided Response Template for this Questionnaire. The Response Template can be downloaded from the project listing on the Bonfire portal. |
| Signed Non-Collusive Bidding Certification |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Insurance Certificate |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Completed Equal Opportunity Form |
| File Type: Any (.csv, .pdf, .xls, .xlsx, .ppt, .pptx, .bmp, .gif, .jpeg, .jpg, .jpe, .png, .tiff, .tif, .txt, .text, .rtf, .doc, .docx, .dot, .dotx, .word, .dwg, .dwf, .dxf, .mp3, .wav, .avi, .mov, .mp4, .mpeg, .wmv, .zip) |
| Multiple |
| Required |
| References |
| File Type: PDF (.pdf) |
| Multiple |
| Required |
| Disclosure Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Debarment Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Certifications (MWBE, etc..) |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Policy 5414 (MWBE) Compliance Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Subcontractor Documentation |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Anti-Lobbying Narrative |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Other Vendor Information (as needed) |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Vendor Information Packet |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| W-9 |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| NARRATIVE TO SCOPE OF WORK |
| File Type: PDF (.pdf) |
| Multiple |
| Optional |
| Untitled BidTable (BT-57CX) |
| BidTable: Excel (.xlsx) |
| 1 |
| Required |
| You will need to fill out the provided Response Template for this BidTable. The Response Template can be downloaded from the project listing on the Bonfire portal. |
Commodity Codes
| Commodity Set |
| Commodity Code |
| Title |
| Description |
| UNSPSC |
| 5313 |
| Personal care products |
| UNSPSC |
| 53102305 |
| Infant diapers |
| This is a piece of absorbent material wrapped around a baby's bottom and between its legs by a caregiver to absorb and retain urine and feces. They have tabs on the sides to close the diaper. |
| UNSPSC |
| 53102306 |
| Adult incontinence diapers/briefs |
| This product a product specifically designed for adults with incontinence that can be used in the hospital, long-term care, or outpatient setting. This product has tabs on the side like a standard kids diaper. |
Requested Documents:
Please note the type and number of files allowed. The maximum upload file size is 1000 MB.
Please do not embed any documents within your uploaded files, as they will not be accessible or evaluated.
Requested Questionnaires:
The Questionnaire Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/199989.
Please note that Questionnaires may take a significant amount of time to prepare.
Requested BidTables:
The BidTable Response Templates can be obtained at https://buffaloschools.bonfirehub.com/opportunities/199989.
Please note that BidTables may take a significant amount of time to prepare.
2. Upload your submission at:
https://buffaloschools.bonfirehub.com/opportunities/199989
You will not be able to prepare a submission unless you submit 'Yes' for your Intent to Bid by Sep 17, 2025 1:00 PM EDT.
The Question period for this opportunity starts Aug 26, 2025 10:00 AM EDT. The Question period for this opportunity ends Sep 02, 2025 8:00 AM EDT. You will not be able to send messages after this time.
Your submission must be uploaded, submitted, and finalized prior to the Closing Time of Sep 17, 2025 1:00 PM EDT. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.
Important Notes:
Each item of Requested Information will only be visible after the Closing Time.
Uploading large documents may take significant time, depending on the size of the file(s) and your Internet connection speed.
You will receive an email confirmation receipt with a unique confirmation number once you finalize your submission.
Minimum system requirements: Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled.
Need Help?
Buffalo Public Schools uses a Bonfire portal for accepting and evaluating proposals digitally. Please contact Bonfire at Support@GoBonfire.com for technical questions related to your submission. You can also visit their help forum at https://vendorsupport.gobonfire.com/hc/en-us header1_image1.jpg
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