11-5410-002 - 26-0626E2-020 - TOILETING SUPPLIES.pdf

BUFFALO PUBLIC SCHOOLS PROCUREMENT OFFERING

BID # 26-0626E2-020 – TOILETING SUPPLIES

Offering Summary

SUMMARY:

The Buffalo City School District is seeking a vendor who can provide quality diapering and toileting supplies to support educators as they navigate educating the whole child. The BCSD strives to provide the supplies that will help each child grow and achieve their own personal toileting goals.

DESIGNATED CONTACTS:

Owner (Primary): Ashley M. Young, Director of Early Childhood & Elementary Education Buyer (Copy To): Michael Moran, Buyer

The dates specified on the timeline of this offering are subject to change via addendum

TIMELINE:

Release Date: 08/26/2025 12:00 PM Advertise Dates:

Questions Due*: 09/02/2025 8:00 AM - Website/BONFIRE 08/26/2025 Answers Posted: 09/05/2025 4:00 PM - Buffalo News 08/31/2025 Offering Closed: 09/17/2025 1:00 PM - Contract Reporter 08/26/2025 Presentations: N/A - Rocket 09/04/2025 Tentative Award: October 15, 2025 - Criterion 08/30/2025

Public Opening Time and Location: September 17TH, 2025 – 816 City Hall Buffalo, NY 14202

*Questions regarding this offering must be submitted via the online offering portal @ https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities

PROCUREMENT DATA:

Requisition: TBD Based on Transparency Lines - A***3D16 540

BPS Commodity Code: 070 First Aid and Medical Supplies Prior Offering: RFB 24-0624-017 Prior Awardee: [Quill / School Health] Prior Award Period: 1 Years Current Year Award: $113,924.00

OFFERING DATA:

Dates are approximate and dependent upon the award date.

Initial Award & Contract Term: September 2025 – June 2026 Extensions: Up to Three Years – As needed Maximum Term End: June 2028

BID # 26-0626E2-020 – TOILETING SUPPLIES

Offering Summary

OTHER OFFERING PARAMETERS:

Type of Offering: Bid Basis of Award: Lowest price

Award may be split among respondents: Yes Award may be consolidated: Yes Subcontractors may be used: No Insurance is required: No NYS DOL Prevailing Reference: N/A Response Surety Required (“Bid Bond”) No Performance Bond Required: No Formal contract required: No Proposals valid for: 90 days past closing minimum

SUBMITTAL OPTIONS:

Please refer to the “Standard Terms, Conditions, and Disclaimers” document for more detailed instructions. Only one method of submittal should be used; mailed responses will be entered into the electronic portal by the BPS Purchase Department for evaluation/scoring purposes.

Submittals may be mailed OR submitted electronically per the instructions below:

Mailed or delivered responses must include two (2) printed copies and one (1) electronic copy.

Electronic submittal is ALLOWED (and encouraged) via BPS BONFIRE portal at:

https://buffaloschools.bonfirehub.com/portal/?tab=openOpportunities.

Technical assistance with submitting your response electronically is available by contacting the Buyer at the contact information listed on previous page.

THIS PAGE RESERVED FOR OFFERING

SUMMARY

26-0626E2-020 – TOILETING SUPPLIES

Offering Specification

1) GENERAL INFORMATION

a. GENERAL DEFINITIONS: Please refer to “Standard Terms, Conditions, & Disclaimers”.

b. VENDOR INFORMATION:

Qualified vendors are encouraged to submit a response for providing the goods and / or services described. If the vendor plans to subcontract any of the work described in the Scope of Work the vendor must complete all response requirements for the subcontractor.

If a vendor plans a joint venture with another company and/or utilizes subcontractors, the vendor shall specify accordingly and complete all response requirements for each company involved in the offering response.

c. RESPONSES:

Any and all contracts awarded as a result of this offering are subject to the Terms & Conditions stated in the offering. The submission of any other terms or conditions by a respondent may be cause for rejection of the response.

All responses should clearly state/include the following:

STANDARD REQUIREMENTS:

1. Completion of “Offering Questionnaire”, Question Set 1 “Standard Response

Requirements”.

2. Current W-9.

3. Current Certificate of Liability Insurance.

4. Completed “Equal Employment Opportunity Employee Information Report”; form provided.

5. Signed “Non-Collusive Bidding Certification”; form provided.

6. Respondent must provide a list of at least three (3) client references and their contact information. References will be contacted at the sole discretion of the District.

7. Cost proposal in the requested format.

8. Optional items as required by responses to the “Offering Questionnaire”, including but not limited to:

a. “Vendor Information Form”; form provided.

b. “Disclosure Narrative”, any format.

c. “Debarment Narrative”, any format.

d. “Certifications” such as MBE/WBE/SDVOB

e. “Policy 5414 Compliance Narrative”, any format.

f. “Subcontractor Documentation”, any format.

g. “Anti-Lobbying Narrative”, any format.

9. Respondents may submit any other information they consider relevant to their response to this offering by using the “Other Vendor Information” document upload.

2) SCOPE OF WORK

The Buffalo City School District is committed to educating the whole child, which includes supporting their personal development and well-being. Diapering and toileting supplies are essential for ensuring students' comfort and hygiene, thereby facilitating a better learning environment.

Without these supplies, students may face discomfort, and educators may struggle to maintain a hygienic and supportive environment, potentially affecting students' health and learning engagement.

Elementary schools with PK-2 programming will be allowed to purchase $2998.00 in necessary supplies from awarded vendors for the 2025-26 school year. Supplies ordered will vary based on individual schools and students' needs.

Purchases may include diapering and toileting supplies, including but not limited to diapers, wipes, training pants, cleaning supplies, and protective gear. Supplies should support various sizes and needs, with a high emphasis on quality and comfort. The district prefers high-quality products for student comfort and safety over low-cost supplies.

1. Vendor Selection: Only vendors approved by the district will be eligible to supply these products.

Vendors should have a proven track record of delivering high-quality, safe, and effective products in a timely manner.

2. Vendor Requirements: Vendors must submit a written proposal with a table inclusive of the product name, description, product number specific to the vendor for ordering identification, cost per item and quantity of each item included in the cost. Failure to submit a comprehensive table as outlined will result in disqualification.

3. Vendor Responsibility: Vendors must process each school’s order as received and deliver directly to the individual school location on the purchase order. This will NOT be a bulk order or supplies. These items will be ordered as needed by each individual school.

4. Delivery and Logistics: Vendors must ensure timely delivery of supplies, coordinating with schools to prevent any disruptions in availability. Any delays should be promptly communicated, and contingency plans should be in place to mitigate potential issues.

5. Quality Assurance: All supplies must meet relevant safety and hygiene standards. Products should be free from harmful chemicals and irritants. Products must be of high quality and ensure student comfort and safety.

Offering Specification

6. Product Substitutes: Substitutes will be considered after samples are received and reviewed for quality. Please identify in your proposal if you intend to submit samples for review. All samples must be received no later than September 16, 2025 and should be sent to:

Ashley M. Young 1095 Jefferson Avenue

Office Suite 106C Buffalo, NY 14208

7. Product Variety and Inclusivity: Suppliers must offer a range of products that accommodate the diverse needs of students, including those with allergies or sensitivities as requested.

By adhering to these guidelines, the Buffalo City School District aims to create a supportive, healthy, and inclusive environment for all students, ensuring their comfort and well-being are prioritized.

ITEM DESCRIPTION

Clorox Healthcare® Disinfecting Wipes 95 Wipes/Container, 6/Carton (CXS30824CT) Item #: 990650

Clorox Healthcare Bleach Germicidal Wipes, 150 Wipes/Container, 6/Carton

Clorox Healthcare Bleach Germicidal Wipes Bucket, 110 Wipes/Container

CloroxPro Disinfecting Wipes, Fresh Scent, 75 Wipes/Container, 6/Carton

CloroxPro Clorox Disinfecting Wipes, Fresh Scent, 700 Wipes/Container

Ambitex N400 Nitrile Exam Gloves, Powder Free, Latex Free, Blue, Large 100/Box

Nine Stars Extra Small Drawstring Trash Bags, 3 Gallon 30 Bags/Box

Huggies Pull-Ups Potty Training Pants, Boys 2T-3T, 94/Carton

Huggies Pull-Ups Potty Training Pants, Girls 2T-3T, 94/Carton

Huggies Pull-Ups Potty Training Pants, Boys 3T-4T, 84/Carton

Huggies Pull-Ups Potty Training Pants, Girls 3T-4T, 84/Carton

Huggies Pull-Ups Potty Training Pants, Boys 4T-5T, 74/Carton

Huggies Pull-Ups Potty Training Pants, Girls 4T-5T, 74/Carton

Depend Fresh Protection Adult Incontinence Underwear for Women, Disposable, Small, Blush, 80 Count

Depend Fresh Protection Adult Incontinence Underwear for Women, Disposable, Medium, Blush, 76 Count

Depend Fresh Protection Adult Incontinence Underwear for Women, Disposable, Large, Blush, 72 Count

Depend Fresh Protection Incontinence Underwear Men, Small/Medium, Grey, 80 Count

Depend Fresh Protection Adult Incontinence Underwear for Men, Disposable, Large, Grey, 72 Count

Huggies Natural Care Sensitive Unscented Baby Wipes, 64 Wipes/Pack, 12 Packs/Carton – 768 Wipes