TNH294-2026- Marine Equipment Repair Services – Repair, Servicing, Maintenance and New Parts

The Town of North Hempstead, Nassau County, New York is requesting sealed bids for marine equipment repair services including maintenance, repair, servicing, and new parts installation, with bids due October 9, 2026 at 11:00 a.m. at the Department of Finance-Purchasing Division, 220 Plandome Road, Manhasset. This is a requirements contract with no minimum mandatory purchases; the Town reserves the right to award in whole or in part to one or multiple vendors.

Services cover the Town's marine fleet at Town Dock, 347 Main Street, Port Washington, with mobile response capability to Manhasset Bay and Hempstead Bay/Harbor areas and dockside diagnostics upon request. Scope includes routine maintenance visits (100-hour and 300-hour services: oil and filter changes, fuel filter changes, thermostat changes, alternator belt replacement, lower unit gear lube, impeller gasket replacement, spark plugs, and zinc anode replacement) to be completed within 48 hours; labor hours; overtime; and parts and equipment items. Estimated quantities for evaluation are six routine maintenance visits annually per boat, 40 regular labor hours and five overtime hours annually per boat; two routine maintenance visits annually per jet ski, 40 regular labor hours and five overtime hours annually per jet ski; and 15 parts and equipment items annually. Contractors must be authorized to conduct business in New York State and hold all required state and local licenses.

The contract term is two years from award with options to renew for two additional one-year periods on the same terms and conditions, and a possible extension of up to 90 days at the Town's sole discretion. Pricing shall be submitted as unit prices for routine maintenance visits, hourly labor rates, overtime rates, parts and equipment (marked up 15 percent above certified costs), subcontractor work (marked up 10 percent above certified invoices), and equipment rentals (marked up 10 percent above certified invoices). The Town is exempt from sales and compensating use taxes, which shall not be included in bids. The incumbent contractor is Safe Harbor. Prior to beginning work, contractors must submit detailed cost estimates; emergency work requires submission within 48 hours of starting. Subcontracting is not permitted without prior Town approval and is capped at a 10 percent handling fee above the subcontractor's invoice.