TN Next Gen ERP Requirements Review

The State of Tennessee, specifically the Department of Finance & Administration's Strategic Technology Solutions (STS), is conducting a Request for Information (RFI) for a next-generation Enterprise Resource Planning (ERP) solution to replace their current system which has been in production since 2008. The procurement seeks comprehensive vendor feedback on modernization requirements, with a particular focus on advanced technological capabilities including artificial intelligence architecture, Large and Small Language Model integration, and agentic capabilities. Key deliverables include detailed input on system design, governance frameworks, security controls, and operational extensibility for a projected 10-year lifespan. Critical procurement timelines include an Initial Vendor Background Questionnaire due by December 22, 2025, a Non-Disclosure Agreement required by January 7, 2026, vendor questions due January 20, 2026, and final RFI responses due February 17, 2026. Respondents must submit documentation not exceeding 15 pages, written in English on standard 8" x 11" pages with a minimum 12-point font, and directed to Chris Romaine, Senior Manager of STS Contracts and Solicitations.

The RFI does not specify explicit set-aside designations or restrictions on responding organizations, and participation is not mandatory for future solicitations. The current ERP system supports multiple functional areas including human capital management, financial and supply chain management, enterprise learning management, customer relationship management, and interactive portals, with an expected end-of-life date in 2035. While no specific incumbent vendors are mentioned, the State is seeking input on procurement structures such as separate ERP and System Integrator solicitations versus combined packages, and preferences for cost structures including transaction-based, per-seat, or alternative pricing models. No cost information is being collected at this stage, and RFI responses will remain confidential until after evaluation of potential subsequent proposals. The State reserves the right to request presentations or interviews from select respondents and is planning a formal Request for Proposals (RFP) release in 2026, signaling a comprehensive and strategic approach to modernizing their enterprise technology infrastructure.