Tires and Related Supplies and Services

The Oregon Department of Administrative Services - Procurement Services issued an Invitation to Bid (ITB) for Tires, Related Products and Services, targeting state agencies, members of the Oregon Cooperative Procurement Program (ORCPP), and authorized users of the Master Contract Use Agreement between Oregon and Washington. The procurement seeks to establish multiple price agreements with qualified tire manufacturers and service providers who can supply tires, related products, and associated services. Bidders must be manufacturers' authorized product resellers and service providers, capable of meeting comprehensive tire specifications and industry compliance requirements. The solicitation requires vendors to provide detailed pricing information, including manufacturer or brand names, list prices, and discount percentages, with a mandatory 2% Vendor Collected Administrative Fee (VCAF). Bids were due by February 28, 2022, at 11:30 AM Pacific Standard Time, with the state anticipating a minimum of two price agreements. The evaluation process will utilize a best value analysis, considering factors such as discounts, shipping costs, service levels, past performance, and life cycle costs. The initial contract term is four years, with potential for up to three optional two-year extensions.

The ITB includes a specific focus on disadvantaged business enterprise participation, requiring bidders to submit a Certified Disadvantaged Business Outreach Plan detailing efforts to engage minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses. Bidders must indicate if they are a certified firm, provide a list of certified firms they have worked with, and describe steps to solicit certified firms if awarded the contract. The state has already issued an Intent to Award Notice to two vendors: Commercial Tire, Inc. and Les Schwab Tire Centers, Inc., with agreements effective on or after March 17, 2022. Potential bidders were required to complete a Responsibility Inquiry demonstrating financial resources, material and equipment capabilities, past contract performance, and legal standing. While specific budget ranges were not explicitly stated, the multi-year, multi-vendor approach suggests a significant procurement value. Bidders were also required to certify compliance with state and federal regulations, including being in good standing with government exclusion lists.