Tires and Related Services

The Salem Area Mass Transit District (SAMTD) is soliciting sealed bids for Invitation to Bid (ITB) 24-034 to procure tires and related services for its fleet of 64 Orion VII and Gillig fixed route buses, along with 54 paratransit and regional service vehicles. The procurement seeks a qualified contractor to provide new tires with specific technical requirements, including precise tread depth and load ratings from approved manufacturers. Bidders must submit comprehensive pricing for various tire sizes, including additional charges for valve stems, valve caps, disposal, and tire branding. The contract is structured as a five-year term, running from August 1, 2024, through June 30, 2029, with bids due by July 12, 2024, at 10:00 AM PDT. SAMTD will evaluate bids based on responsiveness, contractor responsibility, and lowest overall price, with an anticipated Notice of Intent to Award on July 15, 2024. The successful contractor will be expected to provide firm fixed unit prices and meet all technical specifications outlined in the ITB documentation.

The procurement encourages participation from small, minority, veteran, women-owned, and Disadvantaged Business Enterprises (DBEs), with requirements for contractors to demonstrate good faith efforts in DBE and Small Business Enterprise (SBE) utilization. Federal funding sources, specifically the Federal Transit Administration (FTA), mandate compliance with various federal clauses including Buy America, Cargo Preference, and Americans with Disabilities Act requirements. The contract will require detailed reporting of DBE participation and prompt payment to subcontractors. While specific budget ranges are not explicitly detailed, the procurement documents indicate that total compensation for the first year will be subject to price adjustments outlined in the ITB. The Notice of Intent to Award indicates CTW, Inc. dba Cascade Tire Pro's as the anticipated contractor, with a protest period scheduled from July 12, 2024, to July 18, 2024. The contract will be governed by Oregon state law, with any disputes to be settled in Marion County courts or the U.S. District Court for the District of Oregon.