Ticketing, parking, and tailgating services

Colorado State University (CSU) Athletics is seeking a comprehensive vendor to provide ticketing, parking, tailgating, and VIP experience services across its athletic programs, including football, volleyball, men's and women's basketball, and special events. The Request for Proposals (RFP-2025-029) aims to select a single vendor capable of managing daily and event-day operations with a focus on revenue generation and fan experience enhancement. Mandatory requirements include using Paciolan, the university's official ticketing software, and implementing a commission-based financial structure where the vendor will be compensated through agreed-upon percentages of ticket sales and tailgating packages. The RFP was published on May 16, 2025, with a mandatory virtual pre-proposal conference scheduled for May 27, 2025, and proposal submissions due by June 17, 2025, at 3:00 PM. Evaluation criteria will encompass multiple factors including approach, financial considerations, firm capabilities, team expertise, technological integration, and reporting capabilities. The contract is structured for an initial three-year term with options to extend for two additional one-year periods.

The procurement opportunity includes provisions for small business participation, with vendors required to complete a self-certification form detailing their business size, type, and socioeconomic classifications. Eligible respondents may include small businesses, 8(a) businesses, veteran-owned small businesses, and women-owned small businesses across various commodity areas such as IT, construction, manufacturing, and services. The contract includes cooperative purchasing options, allowing other public entities potential access to the resulting agreement. Insurance requirements are comprehensive, mandating contractors maintain workers' compensation, general liability, and automobile liability coverage, with the Board of Governors of the Colorado State University System named as an additional insured. While specific award values are not explicitly stated, the financial proposal includes potential incentive milestones, such as bonus commissions for achieving $100,000 in ticket sales or $250,000 in total revenue. Funding for the contract is contingent upon appropriations and availability of funds, with the university reserving the right to terminate the contract if funding becomes unavailable.