Three (3) Snowcats

The Oregon Department of Emergency Management (OEM) is conducting a Request for Quotes (RFQ) to procure three Snowcats for local government emergency preparedness through the SPIRE grant program. The procurement specifically targets three jurisdictions: Washington County Consolidated in Beaverton, Hood River County Sheriff's Office, and Umatilla County in Pendleton. The Snowcats must meet detailed specifications, including an insulated cab, 4+ passenger capacity, front bucket seats, comprehensive safety features, and a maximum weight of 20,000 lbs. One Snowcat must be no wider than 8' and trailerable by a 1-ton truck. Evaluation will be conducted using a "Best Value" determination, considering product specifications, delivery schedule, on-site training plan, and total budget inclusive of freight, delivery, installation, and training costs. The RFQ was posted on February 21, 2025, with quotes due by February 27, 2025, at 3:00 PM PST, and a notice of award expected around March 7, 2025. Optional equipment includes a winch rated for the Snowcat's weight and various passenger/cargo transport cab configurations.

Proposers must submit quotes electronically through OregonBuys, including detailed cost breakdowns, specifications, warranty information, three references from the past 5 years, and completed responsibility inquiry forms. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the RFQ requires compliance with various state regulations, including non-discrimination policies and specific certification requirements. Proposers must have written policies preventing sexual harassment and discrimination for contracts over $150,000. Vehicles purchased in Oregon will be subject to Vehicle Privilege Tax, while out-of-state purchases require Vehicle Use Tax Payment certification. Although a specific budget range is not provided, the comprehensive requirements suggest a significant investment in emergency response equipment. The procurement includes specific documentation requirements upon delivery, such as itemized invoices, delivery confirmations, certificates of origin, warranty documentation, and maintenance schedules, indicating a thorough approach to equipment acquisition and tracking.