Three (3) New 2026 Or Newer 1/2 Ton, Regular Cab, Full Size Pickup Truck, 4x4, With A 6’ 4” Box, With A Fleet Work Truck Package (Animal Control)

The City of Cheyenne, Wyoming, issued Invitation to Bid (E-21-26) for the procurement of three new 2026 or newer 1/2-ton, regular cab, full-size pickup trucks equipped with 4x4 capability, 6'4" boxes, and fleet work truck packages designated for animal control operations. Bidders must demonstrate compliance with 37 primary line item specifications covering mechanical components, safety features, interior appointments, and specialized equipment installations by marking each requirement as "Y" for yes or "N" for no on the provided specifications worksheet. The procurement includes trade-in allowances for three existing vehicles: a 2012 GMC Sierra 1500 with 164,618 miles, a 2010 Dodge Dakota with 176,437 miles, and a 2015 GMC Sierra 1500 with 176,033 miles, with vehicle titles to be made out to the City of Cheyenne. A mandatory pre-bid meeting is scheduled for April 16, 2026, at 11:00 am at the Cheyenne Botanic Gardens, with attendance required for bid acceptance. The deadline for submitting questions through the City's OpenGov eProcurement Question and Answer Tool is April 22, 2026, at 5:00 pm, with addendum responses due April 23, 2026, at 5:00 pm. Sealed bids must be submitted electronically through the City's eProcurement Portal by May 4, 2026, at 2:00 pm, followed by City Council referral on May 11, 2026, Finance Committee review on May 19, 2026, and final City Council approval on May 25, 2026, with an estimated purchase order issuance date of May 28, 2026.

No specific set-aside designations for disadvantaged enterprises or restrictions on organization types responding to this procurement are mentioned in the available bid documents. Bidders must submit manufacturer's standard equipment lists, vehicle warranty documentation, parts and service manuals, electrical schematics, and operator manuals with their bids. Bid pricing shall be submitted on a per-unit basis for the three trucks, with additional bid options available for extended cab and crew cab configurations subject to funding availability. A bid guarantee of 5 percent of the total bid amount is required if any single unit exceeds $100,000; units priced under $100,000 each are exempt from bid guarantee requirements. The City has included a Surcharge and Escalator Contingency provision of up to 15 percent of the total bid value to account for unforeseen original equipment manufacturer surcharges and model year escalators, subject to City approval and documentation. Liquidated damages are assessed at 0.10 percent of the per-item price per calendar day or $30.00 per item per calendar day, whichever is greater, for delivery delays not deemed unavoidable. The City reserves the right to reject any or all bids, adjust quantities based on budget availability, and determine equivalency for substitution requests, with all bids required to comply with Wyoming statutory requirements.