E-21-26_SPECS_-_ANIMAL_CONTROL_-_ADDENDUM_TWO_REVISED.pdf
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- Solicitation number
- E-21-26
- Issued by
- Laramie County, Wyoming
About this file
This is an Addendum Two Revised specifications document issued by the City of Cheyenne, Wyoming for Invitation to Bid E-21-26 for the procurement of three new 2026 or newer 1/2-ton, regular cab, full-size pickup trucks with 4x4 capability, 6'4" boxes, and fleet work truck packages designated for animal control operations. The specifications comprise 37 primary line item requirements covering mechanical components (engine with 310 horsepower, automatic transmission with overdrive, heavy-duty axles and differentials, all-terrain tires), safety features (power brakes with four-wheel anti-lock, backup alarm and camera with sensors), interior appointments (gray cloth or vinyl 40/20/40 split bench seats, heavy-duty rubber floor covering, Bluetooth, AM/FM radio, air conditioning), and specialized equipment installations (fiberglass truck cap with sliding windows, Soundoff Signal light bar system with amber/white dual colors, Cradle Point R980 5G modem with three-year subscription, Troy or Havis console systems, Dell docking station, and vinyl graphics). A mandatory pre-bid meeting is scheduled for April 16, 2026, at 11:00 am at the Cheyenne Botanic Gardens. The deadline for submitting questions is April 22, 2026, at 5:00 pm, with addendum responses due April 23, 2026, at 5:00 pm. Sealed bids must be submitted electronically through the City's eProcurement Portal by May 4, 2026, at 2:00 pm, followed by City Council approval on May 25, 2026, and estimated purchase order issuance on May 28, 2026.
Bidders must mark each line item specification as "Y" for compliance or "N" for non-compliance, with unmarked or ambiguous responses deemed non-compliant. All exceptions, deviations, or substitution requests must be submitted prior to the question submission deadline through the OpenGov eProcurement Question and Answer Tool or documented on the Bid Exceptions/Deviations/Substitutions Worksheet included in the bid submission; any exceptions noted elsewhere in the bid will not be considered. Bidders must submit manufacturer's standard equipment lists, vehicle warranty documentation, parts and service manuals, electrical schematics, and operator manuals with their bids. The City is accepting three trade-in vehicles: a 2012 GMC Sierra 1500 (164,618 miles), a 2010 Dodge Dakota (176,437 miles), and a 2015 GMC Sierra 1500 (176,033 miles), with titles to be made out to the City of Cheyenne. Additional bid options are available for extended cab and crew cab configurations at separate prices to be submitted through OpenGov. A bid guarantee of 5 percent of the total bid amount is required if any single unit exceeds $100,000; units priced under $100,000 each are exempt from guarantee requirements. The City reserves a Surcharge and Escalator Contingency provision of up to 15 percent of total bid value to account for unforeseen original equipment manufacturer surcharges and model year escalators, subject to City approval and documentation. Liquidated damages are assessed at 0.10 percent of per-item price per calendar day or $30.00 per item per calendar day, whichever is greater, for delivery delays not deemed unavoidable.
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City of Cheyenne / Bid E-21-26 / Animal Control Trucks – Specifications / ADDENDUM TWO REVISED
BID E-21-26 / SPECIFICATIONS / ADDENDUM TWO REVISED
Bidders shall select Y to indicate YES to meeting the Line Item Specification/Scope of Work, or N to indicate NO to meeting the Line Item Specification/Scope of Work. Bidders shall submit any Bid Exceptions or Substitution Requests in accordance with the instructions of this bid.
If a Bidder does not indicate Y or N on a Line Item, the City will assume that you do not meet the Line Item
Specification/Scope of Work Description. If you do not clearly mark Y or N, or mark both Y & N the City will assume that you do not meet the Specification. If you leave a selection unmarked or blank, the City will assume that you do not meet the Specification. BIDDERS ARE INSTRUCTED TO RETURN THE MARKED LINE ITEMS
SPECIFICATIONS WITH THEIR BID SUBMISSION FOR REVIEW BY THE CITY.
PRE-BID MEETING – EXCEPTIONS AND SUBSTITUTIONS
Bidders are strongly encouraged to come prepared to the Pre-Bid Meeting to discuss any anticipated exceptions, deviations, or substitution requests to the specifications.
Bidders shall submit all other questions, requests for clarification, and proposed exceptions or substitutions (not discussed at the Pre-Bid Meeting) to the City prior to the stated Question Submission Deadline via the OpenGov eProcurement
Question and Answer Tool.
Any exception, deviation, or substitution not submitted to the City prior to the Questions Submission Deadline shall not be considered and must instead be fully disclosed and documented on the Bid Exceptions / Deviations / Substitutions
Worksheet.
Any response marked “Y” that is qualified, altered, or conditioned in any way (including handwritten notes, edits, or attachments) shall be deemed non-responsive to that Line Item.
MINIMUM SPECIFICATIONS THREE (3) NEW 2026 OR NEWER 1/2 TON, REGULAR CAB,
FULL SIZE PICKUP TRUCK, 4X4, WITH A 6’ 4” BOX, WITH A FLEET WORK TRUCK
PACKAGE.
3 - ANIMAL CONTROL
GENERAL DESCRIPTION:
Y N 1. Regular Cab (8FT BOX)
Y N 2. GVWR – 6900
Y N 3. Engine – 310 Horsepower with most available torque for horsepower range.
Y N 4. Permanent anti- freeze protection to -30 F.
Y N 5. Unleaded Gasoline with 24 30-gallon tank.
Y N 6. Engine heater installed.
Y N 7. Power steering &hood release in cab.
Y N 8. Automatic Transmission with overdrive and tow/haul mode transmission cooler.
Y N 9. Black wall all terrain tires, steel wheels with full size spare as required for GVWR. All five (5) tires shall be All Terrain, C-Rated.
Y N 10. Brakes- power, heavy duty with (4) wheel Anti-lock.
Y N 11. Provide Axle Ratio capable of highway driving speeds (80 MPH) 3.73, Factory skid plates package please list on a separate sheet at the end of the bid specifications, what locations skid plates will be provided.
Y N 12. Manual or electric shift transfer case and locking front hubs.
Y N 13. Differential heavy-duty automatic locking rear or electronic locking with switch in dash.
Y N 14. Two (2) sets of keys and one non chipped key to unlock driver passenger door.
Y N 15. Black sprayed in bed liner to include top rail of box and inside of tailgate and top edge of tailgate or top rail caps accepted.
Y N 16. Exterior color of vehicle to be white.
Y N 17. Bluetooth.
Y N 18. AM/FM Radio, Cigarette lighter or power port for cell phone.
Y N 19. Interior: Gray. Seat cloth or vinyl, 40/20/40 split bench with saddle blanket seat covers provided and installed. Split bench required to ensure computer dock mounting location.
Y N 20. Heavy duty Rubber floor covering and floor mats. Carpeted floors with rubber floor mats WILL NOT be accepted due to the harsh environmental conditions expected conducting animal control operations.
Y N 21. Electric windows and door locks
Y N 22. Standard rearview mirrors.
Y N 23. Cruise control.
Y N 24. Standard heat and defrost and air-conditioning.
Y N 25. Tow Package, Heavy duty trailer hitch platform and 2 ½ inch receiver, seven wire harness
(to include wires for park lamps, right and left turn signals, electric brake lead, battery power and ground) with independent fused trailering circuits to a 7-way sealed connector and reducer sleeve down to 2 inch. A 2” Receiver Hitch will also be accepted in lieu of the 2 ½ inch receiver with reducer sleeve.
Y N 26. Factory installed running boards. or factory installed tube step.
Y N 27. Back up alarm. May be a Whelen, Federal Signal, or SoundOff Signal. Five (5) Year
Warranty Minimum.
Y N 28. Back up camera and sensors.
Y N 29. Supplied and Install OWNER PROVIDED two-way radio, antenna, and wired to switch power. Wyolink compatible APX 1500 enhanced or approved equal. Programed with all animal control channels to match existing radios.
Y N 30. Fiberglass Truck cap to match color of truck, with sliding side windows with screens, dark tint glass, framed glass rear door with 2 t-handles locks or single handle lock, third brake light, interior 12volt dome light, insulated roof, and limited lifetime warranty. Front Glass not required, but will be accepted.
Y N 31. Soundoff Signal nRoads connect-n-go system. 54 inch light bar with amber / white dual colors front and sides, and amber single color rear. Four (4) mpower fascia 4” modules, Two (2) dual color amber / white front, and Two (2) single color amber rears, and hand held controller. Rear amber directional stick installed in light bar. May be a Whelen, Federal Signal, or SoundOff Signal. Five (5) Year Warranty Minimum.
Y N 32. Cradle point R980 5g modem with roof mount panorama 7-in-1 antenna. The City will also accept a Semtech XR60 5G modem, so long as it provides the necessary connectivity for the referenced Dell Router. Provide a three (3) year subscription for either modem.
Y N 33. Troy product truck specific wide body console and arm rest, cup holders, 3” storage station.
The City will also accept the Havis truck specific wide flat console, C-VSW-****-
Y N 34. Troy product console side mount computer stand which has the rotating extendable slide arm. The City will also accept the Havis C-MD-119, 11" Slide Out Locking Swing arm w/ Low pro Motion, and C-HDM-214, pole mount.
Y N 35. Provide and Install provide docking station and power supply for dell computer docking station, for Dell computer RB14250. DS-DELL-436N, Docking Station, Dell's Dell Pro
Rugged 14" W/ Advance Port & Power.
Y N 36. Vinyl Graphics installed to match pictures provided. Five (5) year warranty. The two (2) pinstripes extending from the logo shall be continued along the bed to the rear of the vehicle, terminating at the taillight. New photos added of just graphics. The silver color is metallic, but not reflective.
ADDITTIONAL BID OPTIONS (SUBMIT PRICE IN OPENGOV)
Y N 1. Price for extended cab (WITH 6’4” BOX).
Y N 2. Price for 4 door cab (WITH 6’4” BOX).
ADDITIONAL REQUIREMENTS:
Y N 1. A list of manufacturer’s standard equipment must be attached with this bid for the vehicle you are bidding. Attached
Y N 2. A copy of the warranty for this vehicle is attached.
Y N 3. Parts, Service, Electrical Schematics, and Operator Manuals or CD’s must be provided for the vehicle being bid. If these books do not come in book form, please list the form that they will be delivered in.
Parts Manual Form: .
Service Manual Form: .
Electrical Schematics Form: .
Operator Manual Form: .
Y N 4. Title must be Made out to the City of Cheyenne, WY and delivered to the City of Cheyenne.
TRADE INS
Trade-In: 2012 GMC Sierra 1500
Vin #: 1GTR2TE78CZ247999
Mileage: 164,618
City Block #8010
Unit is in Service
Trade-In: 2010 Dodge Dakota
Vin #: 1D7CW2BK6AS146033
Mileage: 176,437
City Block #8012
Trade-In: 2015 GMC Sierra 1500
Vin #: 1GTV2TECXFZ395765
Mileage: 176,033
City Block #8016
BID EXCEPTIONS / DEVIATIONS / SUBSTITUTIONS WORKSHEET
The City will not consider any exception that materially alters the intent of the specification and reserves the right to reject such bids as non-responsive. Bidders must use this form to identify all exceptions, deviations, or substitution requests to the specifications, scope of work, or contract terms.
1. Each exception must be listed on a separate line.
2. Clearly reference the applicable Section, Page, and Line Item number.
3. Provide a complete and detailed description of the exception or substitution.
4. Attach supporting documentation if necessary.
Failure to list an exception on this form will be deemed confirmation that the Bidder fully complies with the requirement.
Exceptions, deviations, substitutions, or clarifications noted anywhere else in the bid (including marked specification sheets, notes, or attachments) will not be considered.
City of Cheyenne / Bid E-21-26 / Animal Control Trucks – Specifications / ADDENDUM ONE REVISED
Spec
Section /
Page
Line
Item #
Line Item
Reference
Type (Exception /
Deviation /
Substitution)
Description of
Exception /
Deviation
Proposed
Alternative (if applicable)
Impact (Cost /
Performance / Warranty
/ Schedule)
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