This is a Public Notice, not a bid opportunity** Extending TDAP Contracts for PUC

The State of Oregon's Department of Administrative Services (DAS) is conducting a special procurement process to extend six existing contracts for the Telecommunication Device Access Program (TDAP) on behalf of the Oregon Public Utility Commission (PUC). The procurement aims to continue providing specialized telecommunications equipment and accessories, such as Speech Generating Devices and Apple iPads, at no cost to eligible Oregon residents with disabilities affecting hearing, vision, speech, mobility, or cognition. The contract extensions will run from the current expiration dates in July and August 2025 to October 31, 2027, allowing sufficient time to draft and solicit a new Request for Proposals (RFP) and align contract expiration dates. The procurement process includes a seven-calendar-day public notice period during which affected parties can submit formal written protests to the State Chief Procurement Officer. Potential protesters must provide a detailed legal and factual statement, describe potential harm, and specify requested relief. The submission deadline for protests is July 22, 2025, with contact information provided for Vickie Tipton, the Senior State Procurement Specialist.

The original contracts were awarded in March 2017 through a competitive sealed proposals process and have reached their maximum eight-year term. The six current contract holders are Teltex, Tobii Dynavox, Weibrecht Communications Inc., RAZ Mobility, Prentke Romich, and Smartbox. The program is funded through a surcharge on monthly telephone and cellular service bills that supports the Oregon Telecommunications Relay Service. The total estimated cost for the contract extension is $2,135,444, with projected spending of approximately $1,252,205 in 2023-2024, $1,045,139 in 2024-2025, $1,067,722 in 2025-2026, and $1,067,722 in 2026-2027. There are no specific set-aside designations or restrictions on participating organizations mentioned in the documentation. The procurement is not a traditional bid opportunity but a special process to extend existing contracts for critical telecommunications accessibility services. The extension will ensure continuous support for Oregon residents with disabilities by maintaining access to essential communication technologies.