Third Party Administration Services for Tax Sheltered Annuities and Optional Insurance Policies

The Conejo Valley Unified School District (CVUSD) in Thousand Oaks, California is issuing a Request for Proposals (RFP 2026-01) for third-party administration services covering tax-sheltered annuities (457(b) and 403(b) plans) and optional insurance policies for District employees. The optional insurance offerings include disability income protection, life insurance, accident protection, cancer protection, hospital assist protection, and group critical illness protection. Service providers must demonstrate state and federal licenses and certifications, provide two years of audited financial statements, maintain bankers' blanket bonds or financial institution bonds, and present comprehensive data security protocols, system backup capabilities, disaster recovery procedures, and transition plans from existing providers. Proposals are evaluated on four criteria: overall satisfaction of RFP requirements (40 points), service provider history, background, and experience (25 points), proposed pricing and fee schedule (20 points), and references from public agencies or school districts (15 points), totaling 100 points. The deadline for questions is March 25, 2026 at 2:00 PM (PT), with proposals due April 1, 2026 at 2:00 PM (PT) through the District's Euna Procurement Portal. The tentative timeline includes finalist interviews during the week of April 6, 2026, contract award on April 15, 2026, and service commencement on July 1, 2026. The initial contract term runs three years (July 1, 2026 through June 30, 2029), with the District retaining the unilateral right to extend for up to two additional one-year periods.

All proposals must include eleven required exhibits, including signature acknowledgments, minimum three references from public agencies (preferably school districts), and various certifications regarding debarment, non-collusion, Iran contracting compliance, workers' compensation, non-discrimination, criminal background investigation/fingerprinting, drug-free workplace, and tobacco-free environment compliance. Proposals received without all required forms completed may be deemed non-responsive and rejected. The current service providers are OMNI Financial Group, Inc. and American Fidelity Assurance Company. Service providers must submit a comprehensive, all-inclusive pricing and fee schedule covering the full range of services, though the specific budget range or award value is not disclosed in the RFP documentation. The District reserves the right to award multiple contracts if deemed in the District's best interest and to negotiate with the selected service provider regarding scope and cost modifications. The CVUSD serves twenty-seven local schools and several out-of-district schools with more than 15,000 students, indicating substantial scale and complexity for the administration services required.