Thermal Receipt Paper

The City of Austin, Financial Services Department - Central Procurement, is issuing Invitation for Bid 6200 JRN1040 for the purchase of thermal receipt paper for Brazos device printers used by the Austin Parking Enterprise division. The solicitation seeks thermal receipt paper meeting Zebra Z-Select 4000D 3.2mil specifications or City-approved equals, with products specified as 3-inch by 64-foot rolls in white, matte finish, direct thermal format, with 36 rolls per case. Category 1 pricing includes two line items: Zebra Z-Select 4000D thermal receipt paper (3" x 64') with an estimated annual quantity of 120 cases, and Zebra Direct Thermal receipt paper (4" x 81.25') with an estimated annual quantity of 10 cases; Category 2 addresses catalog non-specified related products estimated at 10 percent of contract costs. The contract has an initial term of 24 months with the option for up to three additional 12-month extensions at the City's sole discretion, with pricing adjustments permitted annually after the first 12 months limited to changes in the Producer Price Index for pulp, paper, and allied products. Sealed offers are due Thursday, April 2, 2026, at 2:00 p.m. CT, with electronic offers to be opened at 3:00 p.m. CT the same day; vendors must submit written questions by Friday, March 20, 2026, at 5:00 p.m. CT. Delivery must occur within 30 calendar days of order placement, FOB destination prepaid, to the Austin Transportation and Public Works facility at 1111 Rio Grande, Austin, TX 78701, Monday through Friday, 8:00 a.m. to 3:00 p.m. Qualified contractors must be manufacturers, authorized dealers, or suppliers with a minimum of three years of experience within the last five years supplying thermal receipt paper to agencies of similar size and scope, demonstrated through three verifiable references from customers to whom the offeror has provided the same or similar services within the last five years.

The City of Austin reserves the right to apply local business preferences of five percent for bids up to $500,000 and three percent for bids between $500,000 and $50 million; local business status requires headquarters location within the Austin-Round Rock-San Marcos Metropolitan Statistical Area encompassing Bastrop, Caldwell, Hays, Travis, and Williamson counties. Small business preferences are available for certified small businesses meeting U.S. Small Business Administration Size Standards and holding recognized certifications identified on the City's Small Business Program webpage. No Minority and Women-Owned Business Enterprises (M/WBE) subcontracting goals apply to this solicitation due to insufficient subcontracting opportunities and availability of certified M/WBE firms; however, offerors using subcontractors must comply with the City's M/WBE Procurement Program procedures and demonstrate good faith efforts if using non-certified subcontractors. All offerors must comply with extensive requirements including wage theft certification, insurance coverage with minimum limits including Workers' Compensation, Commercial General Liability of $500,000 per occurrence, and Business Automobile Liability of $500,000 combined single limit, as well as certifications regarding non-debarment status, non-collusion, conflicts of interest, boycott prohibitions, Critical Electrical Grid Equipment sourcing restrictions, and LGBTQ+ conversion therapy prohibitions. No incumbent vendor or contract value information is specified in the solicitation; the City reserves the right to award a single contract based on overall low cost or make multiple awards based on individual or category line items as deemed most advantageous, with all pricing required to be all-inclusive of administrative fees, overhead, and transportation costs to the Austin, Texas area.