The Tennis Courts Conversions and Maintenance Services Project

The City of South Fulton, Georgia issued Request for Proposal (RFP) 26-07 for Tennis Courts Conversions and Maintenance Services, seeking qualified contractors to convert four existing clay tennis courts to hard-surface acrylic courts and provide annual maintenance services across eight city facilities. The primary deliverables include demolition of clay courts, subbase preparation, asphalt base construction, acrylic surface coating, court striping for tennis and pickleball lines, net post installation, and site restoration at the South Fulton Tennis Center (5645 Mason Road, Atlanta, GA 30349), with conversion work to be completed within fifty business days of the Notice to Proceed. Annual maintenance services will be provided for an initial one-year term with three optional one-year renewal periods at the City's discretion, with pricing submitted on a lump-sum fixed-price basis for conversion work plus annual unit pricing per court type (hard tennis courts, mini tennis courts, pickleball courts, and basketball courts). Required qualifications include a minimum of five years of sports court experience, manufacturer certifications, and appropriate Georgia business licenses; contractors must maintain $2,000,000 Commercial General Liability insurance and Workers' Compensation coverage, along with performance and payment bonds at 100 percent and 110 percent of contract value respectively for contracts exceeding $250,000. Evaluation criteria include financial offer (25 points), experience and qualifications (20 points), operations and work plan (20 points), sustainability and innovation (15 points), proposal quality and responsiveness (10 points), and schedule and risk controls (10 points), with pricing scored using a formula awarding maximum points to the lowest-cost proposer. Critical dates include the mandatory site visit on March 6, 2026 at 11:00 AM, a non-mandatory pre-proposal conference on March 13, 2026 at 11:00 AM via Microsoft Teams, a question submission deadline of March 20, 2026 at 3:00 PM ET, and a proposal due date of April 2, 2026 at 3:00 PM EST via BidNet; however, Addendum No. 2 announced the cancellation of this solicitation due to lack of bidder participation.

The RFP documents do not specify set-aside designations for disadvantaged enterprises or restrictions limiting response eligibility to particular organizational types. No incumbent vendors or current contractors are identified in the available documentation. All work must comply with federal and state immigration requirements, including E-Verify registration, and contractors are responsible for coordinating utility locates through 811 (Call Before You Dig) in accordance with local, state, and NPDES requirements. Payment will be made within thirty days of receipt of undisputed invoices with milestone billing permitted when deliverables are clearly defined. No engineer's estimate or budget range was provided for the project in the solicitation documents. Prospective bidders were directed to monitor the City of South Fulton website (https://www.cityofsouthfultonga.gov) and the Georgia Procurement Registry for solicitation addenda and contract award results.