The selected vendor will serve as the fiscal intermediary for the Recreation Advisory Council Programs (RAC Fund) through the Philadelphia Department of Recreation (Parks & Rec or PPR). The purpose of...

The City of Philadelphia Department of Recreation is requesting proposals for a fiscal intermediary vendor to manage the Recreation Advisory Council (RAC) Fund across approximately 128 recreation centers citywide, with proposals due July 28, 2026 at 5:00 PM Philadelphia time. The City strongly encourages Local Business Entity (LBE) certification and will consider local impact as a significant evaluation factor in award selection.

The scope encompasses comprehensive financial management and administrative support for RAC programs, including payment processing, financial recordkeeping, compliance monitoring, and technical assistance to RAC volunteers. The vendor must maintain insurance coverage including General Liability ($1 million per occurrence), Professional Liability ($2 million), Cyber Liability ($1 million), Workers' Compensation at statutory limits, and a Fidelity/Crime bond of at least $1 million. The vendor must also comply with the City's 21st Century Minimum Wage and Benefits Standard and obtain required business licenses and permits.

The contract ceiling is $750,000 total, with monthly payment based on invoices detailing services and associated costs. The initial term runs September 1, 2026 through August 31, 2027, with the City holding the option to amend the contract to add up to four additional one-year terms at its sole discretion. Work commences September 1, 2026.

Applicants must submit fixed-price proposals with detailed line-item cost breakdowns covering employee compensation, administrative costs, training, and project management. Award selection is based on capacity to meet requirements, prior experience, solution quality, efficiency, cost, and local business status — cost is not the sole determining factor. Questions are due July 13, 2026 at 5:00 PM, with answers posted July 17 at 5:00 PM. Anticipated selection is August 3, 2026, with contract execution by August 31, 2026. Proposals must be submitted electronically through eContractPhilly with complete compliance documentation including tax clearance, financial statements, bankruptcy disclosures, and applicable certifications.