Addendum.pdf

This is an Addendum from the City of Philadelphia Parks & Recreation Department regarding contract opportunity #21260504113813 for fiscal intermediary services. The selected vendor will manage the Recreation Advisory Council (RAC) Fund across approximately 128 recreation centers citywide, providing comprehensive financial management and administrative support including payment processing, financial recordkeeping, compliance monitoring, and technical assistance to RAC volunteers. Questions regarding the opportunity are due July 13, 2026 at 5:00 PM, with responses to be published July 21, 2026 by 5:00 PM. Proposals are due July 28, 2026 at 5:00 PM Philadelphia time. The contract term commences September 1, 2026 and runs through August 31, 2027, with the City holding the option to extend the contract with up to four additional one-year terms at its sole discretion. Anticipated selection is August 3, 2026, with contract execution targeted for August 31, 2026.

The contract ceiling is $750,000 total with monthly payments based on invoices detailing services and associated costs. The City of Philadelphia strongly encourages Local Business Entity (LBE) certification and will consider local impact as a significant evaluation factor in award selection. The vendor must maintain comprehensive insurance coverage including General Liability ($1 million per occurrence), Professional Liability ($2 million), Cyber Liability ($1 million), Workers' Compensation at statutory limits, and a Fidelity/Crime bond of at least $1 million. Applicants must submit fixed-price proposals with detailed line-item cost breakdowns covering employee compensation, administrative costs, training, and project management. Award selection is based on capacity to meet requirements, prior experience, solution quality, efficiency, cost, and local business status, with cost not being the sole determining factor.