The Barn Exterior Deck and Ramp Installation

The Village of Schaumburg, Illinois is soliciting qualifications for contract 2023-RFQ-095, which involves The Barn Exterior Deck and Ramp Installation project located at 231 S. Civic Drive. The procurement seeks a contractor to replace an existing deteriorated emergency access deck with a new exterior deck and ADA-compliant ramp system at the Senior Center and Teen Center facility. Project deliverables include selective demolition, excavation, concrete foundation installation, wood structural framing, composite decking, baluster and handrail installation, roofing, downspouts, gutters, painting, and landscape restoration. The solicitation offers two bid options: a base bid using treated lumber and an alternate bid incorporating composite materials for decking, balusters, post covers, and skirting. Evaluation criteria will weight pricing at 70% of the total score, with the remaining 30% split between organizational experience (15%) and project understanding (15%). A mandatory pre-qualification meeting is scheduled for December 12, 2023, at 10:00 am, and electronic qualifications must be submitted through the Village's OpenGov e-Procurement Portal by December 29, 2023, at 10:00 am, with questions due by December 15, 2023. The project has a substantial completion date of June 15, 2024, with liquidated damages of $550 per day for delays.

The contract is partially funded through a Community Development Block Grant (CDBG) from the U.S. Department of Housing and Urban Development (HUD), which introduces specific federal requirements. The Village actively encourages participation from Minority Business Enterprise (MBE) and Women's Business Enterprise (WBE) contractors, requiring documentation on HUD Form 2516 to demonstrate minority business activity. Contractors must provide comprehensive insurance coverage, including general liability, automobile liability, workers' compensation, and an umbrella liability policy, with the Village of Schaumburg named as an additional insured. Federal labor standards will apply, including Davis-Bacon Act wage requirements, with prevailing wages determined by the U.S. Department of Labor, which sets minimum hourly rates of $16.20 for workers. While no specific budget range is explicitly stated, the project involves significant architectural modifications and landscaping, suggesting a substantial investment. Contractors must demonstrate municipal construction experience, comply with federal regulations, and be prepared to meet strict documentation and reporting requirements associated with the federal funding.