THC Wynnewood Maintenance Project

The Tennessee Historical Commission, through the Central Procurement Office, is soliciting bids for a one-time maintenance project at Wynnewood State Historic Site in Castalian Springs, Tennessee. The scope of work includes approximately 2,225 linear feet of road-facing fence replacement using rough-cut white oak with black asphalt paint finish, replacement of four gates (three new double gates following Hoover Fence X-Rail design and one existing gate restoration), approximately 650 linear feet of fenceline and vegetation clearing with stump grinding and site restoration, Spencer Cabin exterior repairs using Secretary of the Interior-approved methods, Lick repairs involving flagpole and concrete stairs removal, and groundhog damage repairs at three locations. Bidders must submit firm, fixed-price responses on an F.O.B. destination basis and are strongly encouraged to conduct mandatory site visits between May 14-15, 2026, from 9:30 a.m. to 4:30 p.m. CST to verify all field measurements, with contractors bearing sole responsibility for accuracy and no grounds for price adjustments or change orders after award. The solicitation period runs from May 12, 2026, at 8:00 AM CDT through June 4, 2026, at 2:00 PM CDT, with written questions due by May 20, 2026, at 2:00 PM CST, and completed work deliverable to the Tennessee Historical Commission by June 8, 2026. Required qualifications include Tennessee contractor licensing for bids exceeding $25,000, Tennessee Supplier Portal registration, proof of sales tax registration with the Tennessee Department of Revenue, and compliance with the Iran Divestment Act. Evaluation will award the contract to the lowest-cost responsive bidder meeting all specified requirements.

The solicitation does not identify any set-aside designations for disadvantaged enterprises or restrictions limiting bidder eligibility beyond standard Tennessee procurement requirements and contractor licensing prerequisites. No incumbent vendors or current contractors are listed in the available documentation. Respondents must provide proof of workers' compensation and employer liability insurance with minimum limits of $1,000,000, commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability insurance with minimum limits of $1,000,000. Additionally, bidders must submit a payment bond equal to twenty-five percent of the maximum liability amount, which exceeds $100,000, indicating a project value potentially exceeding $400,000. Primary project contacts are David Britton (931-434-6028) and Bobby Cooley (629-395-8012) from the Tennessee State Historic Sites Program, with Sydney Loomans (615-253-7266 or Sydney.Loomans@tn.gov) serving as the solicitation coordinator for inquiries and submissions.