Term Contract for Purchase and Hauling Road Materials

Fort Bend County, Texas is issuing an Invitation for Bid for a term contract to purchase and haul road materials for use throughout the county. The procurement seeks to establish agreements with all vendors meeting or exceeding specified requirements to provide various road materials including flexible base in multiple grades and sizes, processed pit run, recycled asphalt, field sand, fly ash, fly ash stabilized road mix, Type A hydrated lime, limestone base, and screened decomposed granite gravel. Vendors must submit firm, all-inclusive pricing in Excel format with unit prices per ton or cubic yard, transportation costs broken down by initial plant-to-jobsite charges and per-mile incremental fees, plant or pit location information, laydown charges where applicable, and minimum order quantities for each material category. All prices must be stated as FOB Fort Bend County delivery points with transportation, freight, and hauling charges included. Required submissions include a completed Vendor Information Form, W-9, Tax Form/Debt/Residence Certification, pricing form in Excel format, and Contractor Acknowledgement of Storm Water Management Program. The contract will be awarded based on lowest and best bid in accordance with Texas law, with the county reserving the right to award to multiple bidders, reject any or all bids, or waive any formalities. Sealed bids are due electronically through the Bonfire Portal or by hard copy to the Fort Bend County Purchasing Department at 301 Jackson, Suite 201, Richmond, TX 77469, no later than 2:00 PM Central Time on Tuesday, May 5, 2026, with public opening and reading of bids to follow immediately thereafter. The initial contract term extends through March 31, 2027, with four one-year renewal options available through March 31, 2031, with either party able to terminate with thirty days written notice.

Fort Bend County is subject to prevailing wage requirements under Texas Government Code Chapter 2258, with detailed wage rates specified for various labor classifications that vendors must comply with. Vendors must carry comprehensive insurance coverage including Workers' Compensation, Employers' Liability, Commercial General Liability, and Business Automobile Liability, with the county named as an additional insured. County stockpile delivery points are located in Rosenberg, Richmond, Needville, and Fresno, and the contractor must provide off-loading pump and hoses with each delivery. Fort Bend County is exempt from federal excise taxes and state and local sales taxes, and will furnish Texas Limited Sales Tax Exemption Certificates upon written request. Bonds are not required for this solicitation. No pre-bid conference has been scheduled, and bids received after the 2:00 PM deadline will be returned unopened. Payment will be made by check based on unit pricing. The specific budget range or award value is not disclosed in the solicitation documents; instead, costs will be determined based on the lowest and best bids received and the actual quantities of road materials ordered throughout the contract period.