Term Contract for Non-Emergency Disaster Transport Services

Seminole County is seeking a Term Contract for Non-Emergency Disaster Transport Services through Request for Proposal (RFP) 604361a-22/TKH. The procurement aims to establish a vendor capable of providing transportation for individuals confined to wheelchairs or stretchers who do not require immediate medical attention during emergencies. Qualified providers must maintain appropriate insurance, utilize vehicles compatible with medical equipment, and have personnel with at least one year of documented transportation experience. The contract will support the county's Emergency Management Division's disaster response efforts, with providers expected to be available 24/7 and transport individuals between hospitals, long-term care facilities, emergency shelters, and residential homes. Evaluation of proposals will be based on a 100-point scoring system: 30 points for approach to work, 20 points for qualifications, and 50 points for pricing. The proposal submission deadline is August 24, 2022, at 2:00 PM Eastern Standard Time, with a virtual public opening via Zoom. Potential bidders must submit questions through the county's procurement website by August 15, 2022, at 12:00 noon, with county responses due by August 19, 2022, at 4:00 PM.

The solicitation encourages participation from Minority and Women-owned Business Enterprises (M/WBEs), though no specific set-aside percentages are mentioned. The initial contract term is three years, with potential for two one-year renewals, indicating this is an as-needed support contract for transportation services. Vendors must upload all required documents to Seminole County's procurement portal (https://procurement.opengov.com/portal) and are strictly prohibited from contacting county staff outside of the designated procurement contact, Tammy Hodgkins, Senior Procurement Analyst. While specific budget ranges are not disclosed, the contract will be activated on an as-needed basis during emergency transportation scenarios. Submissions must be compiled into a single PDF file and uploaded to the designated procurement portal before the stated deadline, with late submissions automatically disqualified. The county's primary contact can be reached at thodgkins@seminolecountyfl.gov, 407-665-7115, or by fax at 407-665-7956.