Term Contract for 5-Year Fire Sprinkler Inspections, Testing, Certifications and Repairs

The City of Santa Cruz is seeking a term contract for comprehensive fire sprinkler inspection, testing, certification, and repair services across 44 municipal locations, including city halls, fire stations, libraries, parks, and other facilities. This five-year contract requires a contractor with an active C16 Fire Protection License who can perform systematic inspections every five years in accordance with National Fire Protection Association (NFPA) Standards. Bidders must demonstrate at least five years of experience in commercial/industrial fire sprinkler inspections for municipalities and have the capability to respond to emergencies within a 2-hour window, 24/7, including holidays and weekends. The total scope covers approximately 404,000 square feet of municipal buildings with diverse sprinkler system configurations, including wet sprinkler systems across various structures. The bid response deadline is June 27, 2025, at 4:00 pm, with electronic submissions required through the city's e-Procurement Portal. Evaluation will likely consider technical capabilities, licensing, response times, and pricing, with a detailed breakdown of inspection and repair rates provided in the bid documents.

The procurement appears to have local business preference provisions, potentially offering additional percentage advantages for local and locally owned businesses. While no specific set-aside designations for disadvantaged enterprises are explicitly mentioned, the contract includes a comprehensive pricing structure with standard business hour rates and emergency service rates. The previous contract was held by Rollins Fire Sprinklers Inc. in 2018, suggesting potential incumbent advantage or familiarity with the city's systems. The city anticipates awarding a five-year contract with the option of five one-year extensions, indicating potential long-term stability for the selected vendor. The pricing model includes per-location inspection rates ranging from $150 to $5,700, with additional hourly rates for repairs ($85/man-hour during standard hours and $135/man-hour for overtime). Though a specific total contract value is not provided, the breadth of 44 locations and five-year term suggests a substantial procurement opportunity for a qualified fire protection services contractor.