The file's text, extracted by GovTribe without its formatting.
Purchasing Division Contract Summary for
Fire Sprinkler 5-year Inspections
The City contracts with Rollins Fire Sprinklers Inc to perform our 5-year fire sprinkler inspections.
Rollins Fire Sprinklers Inc (Eden vendor #022990)
Sue Pawlak
CFO
831-458-3473 sue@rollinsfire.com City Facilities Contact: Dan Himan, x5574 City Purchasing Contact: Maralise Howze, Buyer, x5085
Contact Maralise with any questions about this contract or if you have a problem with this vendor, and would like assistance with resolving it.
Current Contract Period: Until work is completed or December 31, 2018 Current PO: 71-190xx Includes:
· The 5-year fire sprinkler inspections only Excludes:
· Quarterly and annual inspections to be completed by City staff
· Repairs and upgrades
Inspection Schedule:
Every City building is on the same inspection schedule starting in 2018. This ensures that no buildings are missed, the City obtains the best price, and is most fair to the contract vendor.
· Facilities with inspections completed in 2011 or earlier will be re-done in 2013.
· Facilities due for inspections in 2012 will be completed in 2013.
· All locations will receive the Title 19 inspection this year and every five years thereafter.
Vendor Responsibilities:
The collection of water run-off generated during service and inspections is not required. It is preferred for the water to run through the storm drains.
The Vendor shall perform only those services requested by the City.
All work performed must be accepted by City staff by obtaining their signature on a work order, inspection report, invoice, or other appropriate document.
Vendor shall notify the appropriate City contact at least 24 business hours before coming on-site to perform any work. Inspections shall be made during normal business hours, Monday-Friday, 8am-5pm.
When on-site, Vendor’s employees shall wear identification with the Vendor’s name displayed.
The Vendor shall correct all minor deficiencies at time of inspection at no additional cost. Minor deficiencies include missing connection caps, missing signs, missing locks, bad gauges, and missing spare sprinklers or wrenches. Repair of major deficiencies shall be quoted separately.
Repair of major deficiencies shall be quoted separately and any repair work needed shall be authorized by a City representative prior to commencement.
Estimates shall be provided within five business days of request. All estimates shall detail number of hours and hourly rate, number of technicians needed, material cost, any mark ups, sales tax, and any other costs. All estimates are to be accompanied by a list of any subcontractors to be employed for the job.
City’s Responsibilities:
Quarterly and annual inspections are excluded from this contract and are the responsibility of the City.
All work performed must be accepted by City staff by obtaining their signature on a work order, inspection report, invoice, or other appropriate document.
PER UNIT PRICING FOR TITLE 19 FIVE-YEAR INSPECTION, SERVICE, & CERTIFICATION
| System Location & Description |
| All inclusive price |
| 1. |
| Beach Flats Community Center ? |
| $325.00 |
| 2. |
| Beach Promenade Deck |
| $650.00 |
| 3a. |
| City Hall (Annex) |
| $1,300.00 |
| 3b. |
| City Hall (Main) |
| $325.00 |
| 4. |
| Civic Auditorium |
| $450.00 |
| 5a. |
| Corporation Yard (Main) |
| $1.250.00 |
| 5b. |
| Corporation Yard (Sanitation) |
| $325.00 |
| 6a. |
| DeLaveaga Golf Course (Cart shed) |
| $325.00 |
| 6b. |
| DeLaveaga Golf Course (Maintenance) |
| $950.00 |
| 7. |
| Depot Park Freight Building |
| $550.00 |
| 8. |
| Economic Development |
| $550.00 |
| 9. |
| Fire Administration |
| $650.00 |
| 10. |
| Fire Station #1 |
| $550.00 |
| 11. |
| Fire Station #2 |
| $550.00 |
| 12. |
| Fire Station #3 |
| $550.00 |
| 13. |
| Garage: Locust Street |
| $650.00 |
| 14. |
| Garage: Soquel / Front |
| $850.00 |
| 15. |
| Harvey West Pool |
| $450.00 |
| 16a. |
| Landfill (Office Trailer) |
| $950.00 |
| 16b. |
| Landfill (Breakroom Trailer) |
| $150.00 |
| 16c. |
| Landfill (Recycling Center) |
| $325.00 |
| 17. |
| Library Administration & Water Administration |
| $650.00 |
| 18. |
| Library: Central Branch (entrance sprinkler system only) ? |
| $1.350.00 |
| 19. |
| Library: Garfield Park |
| $500.00 |
| 20. |
| Library: Live Oak |
| $650.00 |
| 21. |
| Library: Scotts Valley |
| $650.00 |
| 22a. |
| Loch Lomond (Headquarters) |
| $700.00 |
| 22b. |
| Loch Lomond (Ranger Residence) |
| $150.00 |
| 23. |
| Louden Nelson Community Center |
| $650.00 |
| 24. |
| Parks & Recreation Administration |
| $650.00 |
| 25. |
| Police Department |
| $1.200.00 |
| 26a. |
| Wastewater Treatment Plant |
Water Pollution Control Facility (Administration)
$2.450.00
| 26b. |
| Water Pollution Control Facility (Locker Garage) |
| $325.00 |
| 26c. |
| Water Pollution Control Facility (Operations) |
| $325.00 |
| 26d. |
| Water Pollution Control Facility (Fab / Electric Shop) |
| $325.00 |
| 26e. |
| Water Pollution Control Facility (Maintenance Shop) |
| $325.00 |
| 27a. |
| Wharf City-owned Buildings (Lifeguard Headquarters, #1) |
| $5,700.00 |
| 27b. |
| Wharf (Boat Rentals, #15) |
| $275.00 |
| 27c. |
| Wharf (Agora Building, #17, A-E) |
| $275.00 |
| 27d. |
| Wharf (Operations / Headquarters, #21) |
| $275.00 |
| 27e. |
| Wharf (Firefish, #25) |
| $275.00 |
| Add |
| Wharf (Riva’s, #31) |
| $275.00 |
| Add |
| Wharf (Gilda’s, #37) |
| $275.00 |
| Add |
| Wharf (Ports of Call, #41) |
| $275.00 |
| 27f. |
| Wharf (Nolan’s, #47) |
| $275.00 |
| 27g. |
| Wharf (North Commons, #49, A-B) |
| Not included in 2013 |
| 27h. |
| Wharf (South Commons, #55, A-D & #57) |
| $275.00 |
| 27i. |
| Wharf (Dolphin, #71) |
| $325.00 |
| 27j. |
| Wharf (Public Restrooms, end of Wharf) |
| $150.00 |
Major Deficiency Repairs:
· Regular rate: $85.00 /man hour
· Overtime rate: $135.00 /man hour
P:\FNPU\Intranet Files\Citywide Contracts and Open POs\Fire Sprinkler 5-year Inspections_2018.doc Page 1, 03/01/13