Tenant Relocation Services

The City of Madison Community Development Authority (CDA) is seeking a contractor to provide comprehensive Tenant Relocation Services for the first phase of the Taking Shape Triangle Redevelopment Project. The primary objective is to relocate 164 residents from the Brittingham Apartments, a ten-story building with one and two-bedroom units, to a new structure as part of a modernization effort. The selected contractor must develop a detailed relocation phasing strategy, track household relocations, distribute required notices, procure moving services, and ensure compliance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act. Specific deliverables include managing the entire relocation process with a requirement that residents receive at least 90 days' written notice before moving. The proposal will be evaluated on a 100-point system, with points allocated as follows: relevant experience (25 points), understanding and approach (25 points), proposed cost (30 points), and proposal responsiveness (20 points). The Request for Proposals (RFP #14055-0-2025-TJ) is due on Friday, October 10, 2025, at 2:00 PM Central Time, with a preliminary relocation budget of $500,000 for this initial phase.

While the RFP does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises, the document requires bidders to submit various forms including a Price Proposal, References, Vendor Profile, and HUD-5369-C Certifications. The CDA currently owns and operates 742 units of Public Housing and 115 units of Multifamily Housing, primarily serving low-income families, seniors, and people with disabilities. The proposed contract will support the agency's mission of modernizing and improving housing accessibility. The preliminary budget of $500,000 represents the estimated cost for this initial relocation phase, which includes comprehensive packing, moving, and relocation services for the 164 current Brittingham Apartments residents. Bidders will need to demonstrate expertise in managing complex residential relocation projects, with a focus on minimizing disruption to residents and ensuring smooth transitions to new housing units. The contract appears designed to be flexible, allowing for potential additional services or hours beyond the base contract requirements.