TEFC Cooling Tower Motor

The City of Austin is requesting quotations for a TEFC cooling tower motor under IFQ 1100 AGM1016, with quotes due August 7, 2026 at 2:00 p.m., submitted via email to Ahide Garcia at Ahide.Garcia@AustinTexas.gov. The solicitation initially targets certified Small Business Enterprises (SBEs) and Minority/Women-Owned Business Enterprises (M/WBEs); if adequate quotes are not received, the opportunity will be posted online to all registered vendors.

The scope is a single motor unit, frame size 447/449T, TEFC design, model number AVF 449TTFS7260AA, to be delivered FOB Destination to Austin Energy - Sand Hill Energy Center at 1101 Fallwell Lane, Del Valle, Texas 78617. Offerors must identify the approved manufacturer and authorized representative contact information and submit materials specifications, descriptive literature, manufacturer's catalogs, and applicable test results. Delivery shall be via common carrier or vendor delivery company; offerors specify the delivery timeframe.

Pricing must be all-inclusive, covering handling, shipping, applicable discounts, and all administrative and overhead expenses. Unit prices are limited to four decimal places. Offerors are explicitly prohibited from charging separately for administrative costs, overhead, per diem, shipping, transportation costs, travel time, fuel surcharges, mileage, or stop fees. The City of Austin is exempt from federal excise and state sales tax; tax must not be included in the quoted price.

Award will be made to the lowest responsive bidder meeting minimum qualifications, with payment terms of net 30 days from receipt of properly documented invoices upon satisfactory delivery. The contractor must maintain commercial general liability insurance with minimum limits of $500,000 per occurrence and comply with City of Austin employment discrimination and wage theft ordinances, completing wage theft training within 30 days of contract award.