Technology System Integrator

The University of Texas at Austin is soliciting proposals from qualified vendors through a Request for Qualifications (RFQ) to serve as a Technology Systems Integrator supporting the development of an academic medical center. The scope encompasses comprehensive leadership and technical coordination across all technology platforms, including information technology systems, biomedical equipment, network solutions, automation systems, building systems, and clinical integrations, with responsibilities spanning design, construction, activation, and go-live phases through post-implementation stabilization. Primary deliverables include technology solution development and design integration during Schematic Design and Design Development phases, with the selected vendor required to maintain architectural authority and final signoff for enterprise platforms including Epic (EMR), Identity and Access Management, Network and Security Architecture, Enterprise Resource Planning (ERP), Configuration Management Database (CMDB), and enterprise monitoring tools. The RFQ evaluation will be based on seven weighted criteria: Respondent's Statement of Qualifications and Availability (10% weight), Project Team's Ability to Provide Relevant Services (20%), Performance on Past Representative Projects (15%), Management Procedures and Methods (10%), Approach to Vendor Assessment and Comprehensive Market Analysis (10%), Experience and Approach to Forward Looking Strategies and Designs (25%), and Ability to Identify and Resolve Problems on Past Projects (10%). A mandatory Pre-Submittal Conference is scheduled for February 13, 2026 at 9:00 AM via Zoom, with respondent questions due by February 16, 2026 at 12:00 PM and responses estimated for February 20, 2026. Proposals must be submitted by February 27, 2026 at 2:00 PM via the University Bonfire Portal, with evaluation committee scoring targeted for completion by March 10, 2026, short-listed firm interviews scheduled for March 24-26, 2026, contract negotiations beginning April 1, 2026, and final legal review and award completion targeted for April 20, 2026.

The procurement includes a mandatory Veteran Heroes United in Business (VetHUB) Subcontracting Plan (HSP) requirement, which necessitates respondents to either confirm self-performance of the entire contract or identify subcontracting opportunities with good faith efforts to utilize service-disabled veteran-owned businesses certified by the State of Texas, with failure to submit the HSP resulting in proposal rejection. Respondents must comply with extensive federal and state compliance certifications, including Texas Executive Order GA-48 regarding foreign adversaries, equal employment opportunity requirements, anti-discrimination statutes, FERPA and HIPAA data protection obligations, and if applicable, Texas Risk and Authorization Management Program (TX-RAMP) compliance for cloud computing services. The procurement mandates that all electronic and information resources provided must comply with Texas accessibility standards per 1 TAC Chapter 213 and 1 TAC 206.70, with the contractor bearing all remediation costs for any non-compliant resources, and contractors must maintain comprehensive information security standards including multi-factor authentication per NIST SP 800-63, encryption per NIST SP 800-175B Rev. 1, annual vulnerability and penetration testing, and two-factor authentication for all administrator and user access. The contract term is anticipated to be two years with options to renew for two additional one-year terms, plus potential month-to-month extension not to exceed three months, and contractors must maintain specified insurance coverage including cyber liability insurance with minimum limits of $10 million per incident. No specific incumbent vendor or award budget range is disclosed in the available documentation; the University reserves the right to negotiate terms and conditions including scope, staffing levels, and fees with the highest-ranked respondent offering the best value and retains discretion not to award a contract if proposals do not meet requirements.