Team Management Tool

Eastern Washington University's Purchasing Department has issued Request for Quotation (RFQ) No. 25-VMD01 for a team management tool software subscription, targeting jurisdictions within Washington State including Spokane County, Tacoma City, Spokane Valley City, and Spokane City. The procurement seeks a comprehensive three-year software subscription for a communication and scheduling platform specifically designed for athletic team management. Required software capabilities include secure document storage, centralized team calendars, mass communication features, message tracking, and athlete data management with strict FERPA compliance requirements. The quote is due on June 6, 2025, at 3:00 PM PDT, with a targeted implementation start date of July 1, 2025. Vendor evaluation will be conducted using lowest responsible and responsive vendor criteria, emphasizing complete pricing that encompasses all delivery costs. The university seeks a solution that provides robust communication and administrative tools for managing athletic team operations efficiently and securely.

The solicitation encourages participation from minority and women-owned businesses and includes extensive vendor certification requirements covering multiple compliance areas such as wage theft prevention, worker rights, debarment status, criminal offense history, tax compliance, financial solvency, and business authorization. Vendors must complete a comprehensive proposer certification form and may be subject to reference checks and verification of their business capabilities. The procurement allows for potential contract extensions, with options to extend the software subscription for two additional one-year terms beyond the initial three-year period. While specific budget ranges are not explicitly detailed, the RFQ suggests a competitive procurement process that prioritizes vendor qualifications, technological capabilities, and comprehensive service delivery. The university's approach indicates a strategic procurement aimed at selecting a vendor that can provide a technologically advanced, compliant, and adaptable team management solution.