Teacher Retirement Appreciation Gift Watch

The San Felipe Del Rio Consolidated Independent School District (SFDRCISD) in Upton County, Texas is soliciting proposals for the procurement of Teacher Retirement Appreciation Gift Watches to recognize and honor retiring employees. The procurement requires vendors to supply two-tone, silver and gold plated, battery-operated dress watches with adjustable bands that meet or exceed Speidel brand specifications, available in both ladies' and men's styles on an as-needed basis. Detailed pricing must be provided for the watch itself, engraving services (alphanumeric on the back), battery replacement including labor, and gift wrapping if applicable, with all quotes submitted as F.O.B. Destination to Del Rio, Texas, excluding federal and state taxes due to the district's tax-exempt status. Vendors must provide manufacturer warranty documentation with their proposals; failure to do so will result in automatic rejection. The RFP was posted on February 24, 2026, with proposals due electronically through the SFDRCISD Bonfire portal no later than 3:00 p.m. on Thursday, March 19, 2026. The contract award will be effective from the award date through June 30, 2027, with options to renew for the 2027-2028 and 2028-2029 school years, with pricing verified for any renewal periods. The district reserves the right to select proposals based on quality, availability, and suitability to purpose rather than price alone, and all bids remain firm and irrevocable for sixty days from submission. Payment terms are net thirty days following acceptance of delivery or receipt of correct invoice, whichever is later.

No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or other protected classifications are mentioned in the solicitation documents. Prospective vendors must satisfy multiple compliance certifications and registrations, including completion of Form W-9 for tax identification purposes, a Conflict of Interest Questionnaire (Form CIQ) filed with the district's records administrator within seven business days, a Certification of Debarment confirming the vendor has not been debarred or suspended from federal transactions, and a Declaration of Compliance certifying non-engagement in collusion, compliance with Texas felony conviction restrictions, and adherence to Israel boycott and energy company boycott provisions where applicable. Additionally, vendors must complete SFDRCISD's Vendor Form and Form 1295, and provide a Certification Regarding Lobbying confirming that no federal appropriated funds will be used to influence Congressional officers or agency personnel. No incumbent vendor information or existing infrastructure integration requirements are specified in the solicitation documents. The RFP does not provide an estimated award value or budget range for the contract, leaving the total procurement cost to be determined based on the as-needed quantities of watches and related services requested by the district over the contract term.