TDOC Library Services

The Tennessee Department of Correction (TDOC) is seeking a qualified contractor to provide comprehensive library services consulting across twelve correctional facilities statewide, with the procurement specifically targeting a three-year contract effective October 15, 2025. The primary deliverables include developing a comprehensive library monitoring instrument, conducting annual eight-hour training sessions for library staff, and providing technical assistance to institutional library supervisors. The contractor must possess a degree in library services, maintain a valid driver's license, pass a background check, and submit training materials for prior approval. Qualified vendors will be responsible for conducting thorough on-site monitoring of library operations annually, with each of the twelve facilities to be evaluated during the fiscal year starting July 1. The solicitation (Event # 32901-13729) requires potential respondents to submit questions by September 26, 2025, with proposal responses due on October 3, 2025. The contract will be awarded to the respondent meeting all requirements at the lowest cost, with the State reserving the right to execute up to two 12-month renewal options, potentially extending the contract to a total of 60 months.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises, but vendors must be registered with the State of Tennessee Supplier Portal and the Department of Revenue. Contractors are required to maintain comprehensive insurance coverage, including workers' compensation, commercial general liability, and automobile liability insurance. The contract includes specific compliance requirements, such as adherence to the Prison Rape Elimination Act and maintaining strict confidentiality of records. While no incumbent vendor is mentioned, the solicitation indicates that the contract will be processed through the PeopleSoft Strategic Sourcing system, with bids accepted only in US Dollars. The maximum liability and total compensation will be determined during the contract process, and the State will not guarantee a minimum quantity of services, only paying after a purchase order is issued. Potential contractors must complete compliance certifications, including verifying they are not debarred from federal or state transactions and are not under criminal investigation. The contract's shipping destination is the TDOC Central Office in Nashville, Tennessee, with the primary contact being Cody Tracey, reachable at 615-925-1083.