TDOC_Library_Services.pdf
PDF 59 KB Posted
- Attached to
- TDOC Library Services State and local contract opportunity
- Solicitation number
- Event 32901-13729
- Issued by
- Davidson County, Tennessee
About this file
This document is a Request for Proposal (RFx) from the Tennessee Department of Correction (TDOC) for library consulting services and training. The solicitation is for a three-year contract with four primary service lines: Annual Professional Services (3 units), Annual Services Monitoring (36 units), Technical Assistance Phone Consultation (30 hours), and Additional Site Visits for Training (36 units). The bid event is open from September 19, 2025, to October 3, 2025, with all deliverables due by October 1, 2025. The contract will be awarded through the PeopleSoft Strategic Sourcing system, with bids accepted only in US Dollars.
The bid requires potential vendors to complete several compliance certifications, including verifying they are not debarred from federal or state transactions, have not been convicted of fraud, and are not currently under criminal investigation. Vendors must also be registered with the Department of Revenue for sales and use tax. The shipping destination for all services is the TDOC Central Office located in the Rachel Jackson Building in Nashville, Tennessee. Bidders are instructed to use Internet Explorer or Firefox when accessing the Edison supplier portal and are warned that the system will sign users out after 30 minutes of inactivity. The contact for this bid is Cody Tracey, who can be reached at 615-925-1083 or cody.tracey@tn.gov.
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Other files for this state and local contract opportunity
| File | Type | Posted |
|---|---|---|
| Library_Monitor_Position_Solicitation_Specs_Final.pdf | ||
| Library_Services_Facility_Sites.pdf | ||
| SHARE_32901-13729_0.00.pdf |
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Text version
Event Description This solicitation is for a three (3) year contract for the Tennessee Department of Correction (TDOC) for library consulting services and training.
Agency Contact: Cody Tracey 615.925.1083 Cody.Tracey@tn.gov
All questions and comments are due in accordance with Terms & Conditions 1.3.
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
If the Review and bid on this event link included in the e-mail notification does not work, please go to http://www.edison.tn.gov/ and click the link to the Supplier Portal Home Page. Log in with your vendor ID and password in order to search bid opportunities.
NOTE: Internet Explorer and Firefox are the recommended browsers to access the Supplier Portal and bid on events. Google Chrome is not supported and should not be used. Need help with EDISON?
Call the Edison HELP Desk at 866-376-0104 or 615-741-4357 Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: http://www.edison.tn.gov (Maintain supplier information) Central Procurement Office Website: https://www.tn.gov/generalservices/procurement
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
General Questions Question UOM Best Worst Response Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: Correction Call for Shipping Information United States
Contact: Cody Tracey Phone: 615/925-1083 Email: cody.tracey@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32901-0000013729 Sell RFx 1 Event Round Version 1 1 Event Name TDOC Library Services Start Time Finish Time
09/19/2025 08:00:00 CDT 10/03/2025 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
(federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.
Required:Yes Mandatory Response:No
Response Comments
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Response Comments
Please enter the number of days, from the bid opening date, after which your bid offer will expire: 0
Required: Yes Mandatory Response:No
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes
Required: Yes Mandatory Response:Yes
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Correction Call for Shipping Information United States
Contact: Cody Tracey Phone: 615/925-1083 Email: cody.tracey@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32901-0000013729 Sell RFx 2 Event Round Version 1 1 Event Name TDOC Library Services Start Time Finish Time
09/19/2025 08:00:00 CDT 10/03/2025 14:00:00 CDT
Response Comments
Question UOM Best Worst Response
The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html
Required: Yes Mandatory Response:No
Response Comments
We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.
Your responses will remain anonymous, and will have no bearing or consideration on contract award.
https://www.surveymonkey.com/r/stateoftncpocustomer
Required: No Mandatory Response:No
Response Comments
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Correction Call for Shipping Information United States
Contact: Cody Tracey Phone: 615/925-1083 Email: cody.tracey@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32901-0000013729 Sell RFx 3 Event Round Version 1 1 Event Name TDOC Library Services Start Time Finish Time
09/19/2025 08:00:00 CDT 10/03/2025 14:00:00 CDT
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Correction Call for Shipping Information United States
Contact: Cody Tracey Phone: 615/925-1083 Email: cody.tracey@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32901-0000013729 Sell RFx 4 Event Round Version 1 1 Event Name TDOC Library Services Start Time Finish Time
09/19/2025 08:00:00 CDT 10/03/2025 14:00:00 CDT
Line Details Line: 1 Item ID: Line Qty: 3 UOM: Each Bid Qty: 3 Required: Yes Reserve Price: No
Description: Annual Professional Services
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 2 Item ID: Line Qty: 36 UOM: Each Bid Qty: 36 Required: Yes Reserve Price: No
Description: Annual Services Monitoring
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Line: 3 Item ID: Line Qty: 30 UOM: Hour Bid Qty: 30 Required: Yes Reserve Price: No
Description: Technical Assistance Phone Consultation
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Correction Call for Shipping Information United States
Contact: Cody Tracey Phone: 615/925-1083 Email: cody.tracey@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32901-0000013729 Sell RFx 5 Event Round Version 1 1 Event Name TDOC Library Services Start Time Finish Time
09/19/2025 08:00:00 CDT 10/03/2025 14:00:00 CDT
Line: 4 Item ID: Line Qty: 36 UOM: Each Bid Qty: 36 Required: Yes Reserve Price: No
Description: Additional Site Visit for Training
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Correction Call for Shipping Information United States
Contact: Cody Tracey Phone: 615/925-1083 Email: cody.tracey@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32901-0000013729 Sell RFx 6 Event Round Version 1 1 Event Name TDOC Library Services Start Time Finish Time
09/19/2025 08:00:00 CDT 10/03/2025 14:00:00 CDT
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Correction Call for Shipping Information United States
Contact: Cody Tracey Phone: 615/925-1083 Email: cody.tracey@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32901-0000013729 Sell RFx 7 Event Round Version 1 1 Event Name TDOC Library Services Start Time Finish Time
09/19/2025 08:00:00 CDT 10/03/2025 14:00:00 CDT
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 3 UOM: Each Description: Annual Professional Services
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TDOC-CENTRAL OFFICE
320 SIXTH AVENUE N
RACHEL JACKSON BLDG
NASHVILLE TN 37243
United States
Quantity: 3 Due Date: 10/01/2025 Freight Terms:
Ship Via: Best Option Available
Line: 2 Item ID: Line Qty: 36 UOM: Each Description: Annual Services Monitoring
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TDOC-CENTRAL OFFICE
320 SIXTH AVENUE N
RACHEL JACKSON BLDG
NASHVILLE TN 37243
United States
Quantity: 36 Due Date: 10/01/2025 Freight Terms:
Ship Via: Best Option Available
Line: 3 Item ID: Line Qty: 30 UOM: Hour Description: Technical Assistance Phone Consultation
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Correction Call for Shipping Information United States
Contact: Cody Tracey Phone: 615/925-1083 Email: cody.tracey@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32901-0000013729 Sell RFx 8 Event Round Version 1 1 Event Name TDOC Library Services Start Time Finish Time
09/19/2025 08:00:00 CDT 10/03/2025 14:00:00 CDT
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TDOC-CENTRAL OFFICE
320 SIXTH AVENUE N
RACHEL JACKSON BLDG
NASHVILLE TN 37243
United States
Quantity: 30 Due Date: 10/01/2025 Freight Terms:
Ship Via: Best Option Available
Line: 4 Item ID: Line Qty: 36 UOM: Each Description: Additional Site Visit for Training
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: TDOC-CENTRAL OFFICE
320 SIXTH AVENUE N
RACHEL JACKSON BLDG
NASHVILLE TN 37243
United States
Quantity: 36 Due Date: 10/01/2025 Freight Terms:
Ship Via: Best Option Available
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Correction Call for Shipping Information United States
Contact: Cody Tracey Phone: 615/925-1083 Email: cody.tracey@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32901-0000013729 Sell RFx 9 Event Round Version 1 1 Event Name TDOC Library Services Start Time Finish Time
09/19/2025 08:00:00 CDT 10/03/2025 14:00:00 CDT
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Correction Call for Shipping Information United States
Contact: Cody Tracey Phone: 615/925-1083 Email: cody.tracey@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 32901-0000013729 Sell RFx 10 Event Round Version 1 1 Event Name TDOC Library Services Start Time Finish Time
09/19/2025 08:00:00 CDT 10/03/2025 14:00:00 CDT
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