TDEM-RFP-1535 Base Camp Turnkey Contingency Contract

The Texas Division of Emergency Management (TDEM) has issued a Request for Proposal (RFP-1535) for Base Camp Turnkey Contingency Services, seeking to establish Indefinite Delivery/Indefinite Quantity (IDIQ) contracts for comprehensive emergency response base camp services across eight Texas disaster regions. The procurement will cover base camp infrastructure for various incident types including hurricanes, wildfires, and tornados, with camp capacities ranging from 1-250 occupants (Type V) to 1,501-2,000 occupants (Type I). Contractors must be capable of establishing base camps within 56 hours of activation, with camp structures erected within 36 hours of arrival at the destination. The solicitation requires vendors to provide complete base camp services including site preparation, billeting, dining, medical, laundry, shower, and toilet facilities. Evaluation will be conducted using a best value methodology, with 40 points allocated to fee schedule competitiveness, 30 points for ability to perform in disaster environments, and 30 points for past performance, qualifications, and experience. The proposal is due by July 11, 2025, at 4:00 PM CDT through the AggieBid system, with an initial one-year contract period and options to renew for four additional one-year periods.

The contract includes a requirement for contractors to submit a Historically Underutilized Business (HUB) Subcontracting Plan, indicating a focus on supporting diverse business participation. Funding may include federal sources such as FEMA, which necessitates compliance with federal regulations including Davis-Bacon Act requirements and Buy American provisions. Contractors must be prepared to operate site-unseen with a 7-day minimum service requirement and 12-hour minimum daily operational time. The pricing structure, as detailed in the accompanying price sheet, indicates potential weekly contract values ranging from approximately $335,489 for smaller camps to $753,549 for larger installations. Critical contract terms include billing on a daily timeline, payment remittance within 15 days, and explicit acknowledgment that pricing does not include taxes, fuel, or propane costs. The state will not guarantee a specific purchase volume, and contract awards will be made to multiple vendors based on the comprehensive evaluation criteria.