TDCJ - Ramsey Unit - Procurement of 30 Ton AC

The Texas Department of Criminal Justice (TDCJ) is seeking bids for the procurement of a 30-ton split system air conditioning unit for the Ramsey Unit Maintenance facility located in Rosharon, Texas. The specific equipment requested is a York model YD360C00A4AAA2 R-410A AC 4-Pipe, Four Stage Cooling unit with Stock Number 031-06. Bidders must provide the manufacturer's standard warranty and identify the nearest servicing dealer who will perform warranty work. The solicitation (Bid Number IW233754) was issued on October 27, 2025, with a bid opening scheduled for November 14, 2025, at 3:00 p.m. Potential bidders may submit questions until November 4, 2025, at 10:00 a.m. Central Standard Time, with agency answers to be posted by November 7, 2025. Bids can be submitted electronically to BIDS@TDCJ.TEXAS.GOV or via hard copy to the TDCJ Contracts and Procurement Department in Huntsville, Texas, with a maximum email attachment limit of 10 MB.

The procurement opportunity includes several set-aside preferences and restrictions, with priority given to Texas-based vendors, service-disabled veterans, and products meeting specific environmental or social criteria. Bidders must provide documentation including their DUNS number, Tax Identification Number, and complete all signature lines. Strict security requirements are in place for deliveries to the correctional facility, including comprehensive provisions such as security escorts, vehicle searches, and prohibitions on contraband. Vendors must certify they are not suspended, debarred, or listed on federal terrorism watch lists, and understand that contract payments may be applied to outstanding state debts. Bidders must also comply with various certification requirements, including E-Verify utilization, former agency employee restrictions, and compliance with Texas Government Code provisions. While a specific award value is not explicitly stated, the procurement is for a single 30-ton air conditioning unit to be delivered to the Ramsey Unit, with potential for additional requirements or future procurements.