ESBD_465900_1761686924214_IW233754.pdf

This is an Invitation for Bids issued by the Texas Department of Criminal Justice (TDCJ) Contracts and Procurement Department for the purchase of a 30-ton split system air conditioning unit. The bid number is IW233754, with an issue date of October 27, 2025, and a bid opening scheduled for November 14, 2025, at 3:00 p.m. The specific item requested is a 30 Ton Split System R-410A AC 4-Pipe, Four Stage Cooling unit (Stock Number 031-06), manufactured by York with model number YD360C00A4AAA2, to be delivered to TDCJ Ramsey Unit Maintenance in Rosharon, Texas. The successful bidder must furnish the manufacturer's standard warranty at the time of delivery and provide the name and address of the servicing dealer nearest to the F.O.B. point who will perform warranty work. Bids may be submitted electronically to BIDS@TDCJ.TEXAS.GOV or in hard copy format to the TDCJ Contracts and Procurement Department at Two Financial Plaza, Suite 703, Huntsville, Texas 77340. The deadline for questions is November 4, 2025, at 10:00 a.m. (Central Standard Time), with answers posted as an amendment by November 7, 2025. Electronic submission is preferred, with a maximum attachment limit of 10 MB per email, and all documents must be submitted in Microsoft Office formats or PDF.

Bidders must quote freight F.O.B. destination, prepaid and allowed, and state any additional freight or delivery charges if applicable. The TDCJ will assume no freight charges if the amount line is left blank. Submittal requirements include documentation of the DUNS number, Tax Identification Number, completed signature lines, and acknowledgment of any addenda or amendments. Tariff adjustments may be negotiated periodically to reflect changes implemented after the response due date. The contract includes various set-asides and preferences for Texas-based vendors, service-disabled veterans, and products meeting environmental or social criteria. Bidders must certify that they are not suspended, debarred, or listed on the federal government's terrorism watch list, and payments under the contract will be applied toward any outstanding debt owed to the State of Texas, including delinquent taxes and child support. Security requirements for deliveries to correctional facilities include comprehensive provisions such as security escort requirements for all contractor staff, vehicle searches, prohibition of contraband, and restrictions on ex-inmates accessing facility perimeters. Minors and pets are prohibited from TDCJ property and delivery vehicles.