TCL HVAC repair and maintenance

The State Fiscal Accountability Authority (SFAA) is procuring HVAC repair and maintenance services on behalf of Technical College of the Lowcountry (TCL), specifically covering four campus locations in South Carolina: the main Bluffton campus, Culinary Institute, Beaufort Mather Campus, and Hampton Campus in Barnwell County. The contract seeks multiple service providers capable of performing comprehensive HVAC system maintenance, including inspection, preventive maintenance, repair, replacement, and upkeep of all ventilating systems and related equipment. Contractors must possess a South Carolina Mechanical License, EPA Certification, and maintain 24/7 emergency response capabilities with technicians available from 7:00 AM to 10:00 PM Monday through Friday. Key qualifications include having a local service center within two hours' driving time of the campuses and being able to respond to emergency service requests within two hours. The solicitation requires contractors to submit hourly rates for technician labor across three categories: regular business hours, after-hours, and holidays/weekends. A non-mandatory pre-bid conference was held on November 10, 2021, with questions due by 3:00 PM EST that same day, and proposals were due by December 6, 2021, at 11:00 AM EST, with award notification scheduled for December 13, 2021.

The contract will be awarded to responsive and responsible offerors meeting mandatory minimum qualifications, with no specific set-aside designations for disadvantaged enterprises mentioned. The contract term spans five years, beginning January 3, 2022, and consisting of an initial one-year term with four potential one-year renewal options. Contractors are responsible for all replacement parts, materials, supplies, and equipment, unless TCL negotiates separate pricing at the time of repair. Background checks are required, including social security trace, multi-state criminal index, and national sex offender registry screening. Technicians must wear company uniforms or identification badges and be EPA refrigerant-certified. While specific contract value is not disclosed, the comprehensive nature of the services and multi-year term suggest a substantial procurement opportunity. The solicitation allows offerors to submit multiple bids with significant differences beyond price, and the college reserves the right to use spare parts from its own stock, with contractors required to reimburse for such usage.