Amendment 1.docx

SAP

State of South Carolina

Amendment 1 (Only items highlighted or Q & A are subject to additional questions.)

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400022159 11/15/2021

STEPHEN TAYLOR

803-737-2772 staylor@mmo.sc.gov SFAA, Div. of Procurement Services, MMO PO Box 101103 Columbia SC 29211

DESCRIPTION: TCL HVAC Repair and Maintenance

USING GOVERNMENTAL UNIT: Technical College of the Low Country

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 12/06/2021 @ 11:00 AM EST (See "Deadline For Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 11/10/2021 @ 03:00 PM EST (See "Questions From Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: One (1) Online Submission in SCEIS with Cover Pages 1 & 2

CONFERENCE TYPE: Non-Mandatory Pre Bid

DATE & TIME: 11/10/2021 @ 10:00 AM EST

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Microsoft Teams Online

Pre Bid Conference Link Click Link to Join

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov )

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): Preferences do not apply to Fixed Price Bids per SC Consolidated Procurement Code Section 11-35-1524, E (3)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply to Fixed Price Bids per SC Consolidated Procurement Code Section 11-35-1524, E (3)

____In-State Office Address same as Home Office Address ____In-State Office Address same as Notice Address (check only one)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004):

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov

(b) Offerors shall acknowledge receipt of any amendment to this solicitation

(1) by signing and returning the amendment,

(2) by identifying the amendment number and date in the space provided for this purpose on Page Two,

(3) by letter, or

(4) by submitting a bid that indicates in some way that the bidder received the amendment.

(c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged.[02-2A005-1]

Questions and Answers:

1. This is only a bid for a maintenance contract – no testing, repairs, ect. Repairs will be quoted separately?

Agency Response: This is for maintenance and repairs quoted and billed per hourly rate submitted

2. TCL will pay for all parts? Need clarification as the contract states TCL will pay for them and then contractor will pay for them.

Agency Response TCL will pay for all parts except contractor consumables

3. Labor only or labor and consumables? Please confirm this bid does not intend for two people to be staffed from 7:00 am to 10:00 pm Monday – Friday.

Agency Response: Hourly rate should include your consumables. Two mechanics are not expected to be on site at all times. Building is available for maintenance and repairs during these posted hours

4. Controls are not included?

Agency Response: Only local single unit control

5. Boilers included? The reason I ask is because this is not covered under a mechanical license. Will this be under a separate bid?

Agency Response: Boilers are not included in this solicitation

6. Oil analysis, Tube cleaning, eddy current, and augury will only be at TCL request and is not part of the maintenance correct?

Agency Response: Yes, that is correct

7. Will TCL poach staff of contractor?

Agency Response: No, we will not.

8. 24/7 coverage? Is there accessibility 24/7? TCL said security is only onsite from 7am to 10 pm. How are we to access after 10 pm?

Agency Response: After 10 PM would be on request and access would be granted.

9. Does the contractor have to have technicians onsite from 7-10 daily? Or be available during those times within the 2 hour timeframe?

Agency Response: Available to respond between those hours.

10. Define the fines for electrical bill and not reporting within 2 hours in detail.

Agency Response: Cost difference for another contractor to resolve the issue.

11.Define emergency.

Agency Response: A serious, unexpected, and often dangerous situation requiring immediate action.

12. Qualifications needed are Mechanical License and EPA certification? Background check requirements?

Agency Response: Correct, SC Mechanical License & EPA Certification, Background check should include social security trace standard, multi state criminal index, and national sex offender public registry

13. Name tags, does TCL provide this? Uniforms will be TCL or contractor?

Agency Response: No name tags provided. Your technicians are to wear company uniforms or company provided ID badge

14. Is the contractor require to have 24/7 monitoring as stated in the scope of work?

Agency Response: No, 24 hour monitoring not required

15. #1 in the scope states at it own cost and expense will make any repairs thereto, please explain in detail since the meeting describes this bid as labor and consumables.

Agency Response: The resulting contracts will allow the Technical College of the Lowcountry to purchase maintenance and repair services at the hourly rates established by vendor. The contractor will provide all labor, supplies, and equipment to provide HVAC maintenance, repair, replacement, upkeep, inspection, management, and improvements

16. Does TCL currently have any systems that require Glycol?

Agency Response: Yes

17. Will TCL provide a safe workplace for contractor? Proper access, wasp spray, fixed ladders, etc?

Agency Response: Access to buildings is as it stands. There was the ability to tour and see. We will not provide wasp spray

18. Will TCL require technician’s personal cell number as our employees don’t have company phones?

Agency Response: No

19. Will Contractor have to pay another contractor for non response within two hours? If so describe the fine in detail.

Agency Response: If contractor is paying another to respond in its place no, If TCL is paying another contractor in its place it would be the cost difference in hourly rate

20. Will TCL call the contractors business telephone for all service request?

Agency Response: Yes unless provided with other options

21. How many PM’s does TCL want annually on the HVAC? The bid request states monthly in some area?

Agency Response: Quarterly

22. Will TCL be responsible for replenishing there own spare parts supply at there own cost?

Agency Response: Yes

23. Will the contractor be responsible to purchase refrigerant that is no longer manufactured? If it is not being manufactured how is contractor going to procure?

Agency Response: No

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