Tax bill printing services

Clinton County, New York is seeking sealed proposals for tax bill printing services through a Request for Proposal (RFP) covering fourteen towns, nine school districts, and four villages from January 1, 2026 to December 31, 2029, with potential renewal for up to three additional one-year terms. The successful vendor will be responsible for printing and mailing taxpayer bills, tax collector bills, and associated coupons using specific data file formats and precise printing specifications. Estimated quantities include 70,000 total bills, comprising 35,000 taxpayer bills, 35,000 tax collector bills, and 25,000 coupons. Key requirements include suppressing printing for bills under $50, handling multiple installment options, and ensuring bills are mailed by specific dates in January, August, and May for land, school, and village taxes respectively. Proposals will be evaluated based on pricing, sample materials on perforated stock with postmarked envelopes, and delivery timelines. The proposal submission deadline is September 2, 2025, with a requirement that bidders provide comprehensive pricing for various printing and processing components.

The RFP does not explicitly specify set-aside designations for disadvantaged enterprises or minority-owned businesses. The county requires bidders to have an account manager with at least two years of experience in printing time-sensitive materials and to comply with insurance requirements including workers' compensation, liability, and disability coverage. Bidders must submit non-collusion certificates and professional references as part of their proposal. While specific budget ranges are not detailed, the comprehensive nature of the contract suggests a substantial potential award value covering multiple jurisdictions and bill types. The county reserves the right to reject any or all proposals, indicating flexibility in the procurement process. No incumbent vendors are explicitly identified in the provided documentation, and no specific requirements for technological integration are mentioned beyond the prescribed data file formatting and printing specifications.