Tables and chairs, folding, rental of, term contract, RE-quote

The Palm Beach County Board of County Commissioners issued Request for Quotation (RFQ) #F950623R/CR for the rental of folding tables and chairs on a term contract basis, with a submission deadline of December 21, 2018, at 4:00 p.m. Eastern Time. Quoters must provide firm, fixed pricing for delivery, setup, and pickup of folding tables and chairs at various County locations, including sites in the Glades area for hurricane or disaster response. The solicitation requires six line items with pricing for daily, weekly, and monthly rental rates for both folding tables and folding chairs, with all pricing remaining constant regardless of order quantities and firm for 90 days from quote submission. Deliverables must meet strict specifications: folding tables must feature steel frames, plastic tops, 450-pound weight capacity, 72-inch minimum length, and 29-inch minimum height; folding chairs must be metal with 300-pound weight capacity, 36-inch minimum height, and 16-inch by 16-inch minimum seat pan dimensions. Delivery must occur within 24 hours of order receipt with setup within 6 hours, and pickup must occur within 24 hours of notification. The award will be made on an all-or-none basis to the lowest responsive and responsible quoter, and all quoters must submit completed Debarment and Suspension Certifications, with Drug-Free Workplace Certifications encouraged for tie-breaker consideration. Successful quoters must provide evidence of Commercial General Liability Insurance ($500,000 minimum), Business Auto Liability Insurance ($500,000 minimum), and Workers' Compensation Insurance prior to contract execution and prior to each renewal period.

The initial contract term is twelve months or until the estimated amount is expended, with four optional 12-month renewal periods subject to mutual written agreement and Board appropriation. This solicitation is funded entirely with federal funds through the Federal Emergency Management Agency (FEMA) Public Assistance program. The anticipated contract value is $99,999 over the 12-month initial term. No specific set-aside designations or restrictions limiting organizational types appear to be designated in this solicitation, though all quoters must meet the outlined insurance and certification requirements. Responses may be submitted via fax or email to Carlos A. Ramos, Buyer. No incumbent vendors or existing infrastructure integration requirements were identified in the solicitation documents.