TA Frozen non-Meats & Dairy Oct - Dec 26

The Commonwealth of Pennsylvania, Department of Corrections is soliciting bids for dairy cheese and frozen non-meat products to supply the DOC Training Academy for October, November, and December 2026, with electronic bids due August 26, 2026. Pennsylvania resident bidders and Pennsylvania-produced supplies receive preference under the Reciprocal Limitations Act; specific preference percentages vary by state and product category and are detailed in the required GSPUR-89 form.

The Training Academy is located at 1451 N. Market Street, Elizabethtown, Pennsylvania (Cumberland and Lancaster counties). The supplier must deliver requested products within 48 hours of notification and maintain the ability to increase or decrease estimated quantities throughout the contract term at the quoted price. All products must meet specified food and nutritional requirements. Bidders must submit nutritional specification sheets detailing product specifications, yield, packaging, and nutritional information with their response.

This is an Established Price Contract with firm-fixed-price bids. All items will be delivered F.O.B. Destination, with the awarded supplier responsible for all shipping and delivery costs. Payment will be invoiced monthly based on products actually delivered, with prices remaining fixed for the contract term. The Commonwealth will make award to the lowest responsive and responsible bidder and reserves the right to award by line item if in its best interest.

Only electronic bid responses submitted through the PA Supplier Portal at https://pasupplierportal.state.pa.us will be accepted; paper bids will be disqualified. Vendors must be registered with the Pennsylvania Supplier Portal prior to submission. Bidders must complete and include the reciprocal limitations form (GSPUR-89), Lobbying Certification Form, Disclosure of Lobbying Activities Form, and Iran Free Procurement Certification form with their bid responses. The awarded supplier must attend a kickoff meeting within three business days of award with the DOC Training Academy Food Service Manager Shane Hiner at 717.361.4321 or shiner@pa.gov. No pre-bid conference is scheduled. Bid tabulations will be posted the day after bid opening on the Department of General Services eMarketplace website at http://www.emarketplace.state.pa.us. Bidders should monitor eMarketplace for any change notices or addenda that will be incorporated into the solicitation.