SOW- DOC Training Academy Cheese - Frozen non-meats Oct - Dec 2026.docx
DOCX document 23 KB Posted
- Attached to
- TA Frozen non-Meats & Dairy Oct - Dec 26
- Solicitation number
- 6100066443
- Issued by
- Cumberland County, Lancaster County, Pennsylvania
About this file
This is a Statement of Work issued by the Commonwealth of Pennsylvania, Department of Corrections for supply services to the DOC Training Academy. The solicitation seeks a supplier to provide dairy, cheese, and frozen non-meat products to the Training Academy located at 1451 N. Market Street, Elizabethtown, PA 17022 for a three-month period from October 1, 2026 through December 31, 2026. The supplier must deliver requested products within 48 hours of notification and maintain the ability to increase or decrease estimated quantities throughout the contract term at the quoted price. The awarded supplier is required to attend a kickoff meeting within three business days of award, to be scheduled with the DOC Training Academy Food Service Manager Shane Hiner at 717.361.4321 or shiner@pa.gov. All products must meet specified food and nutritional requirements, and deliveries will be unloaded at the facility's receiving and loading dock. Bid responses must be submitted electronically through www.pasupplierportal.state.pa.us; paper bids will be automatically disqualified. Bid tabulations will be posted the day after bid opening on the Department of General Services eMarketplace website at http://www.emarketplace.state.pa.us.
Payment will be invoiced monthly based on products actually delivered, with prices remaining fixed for the contract term. Invoices must be submitted via email to RA-OB69180@pa.gov or mailed to Commonwealth of PA, PO Invoice, P.O. Box 69180, Harrisburg, PA 17106, and must include the Commonwealth Purchase Order Number and Contractor's SAP Vendor Number with line items matching the purchase order to avoid payment delays. The contract is awarded on a firm-fixed-price basis with all deliveries F.O.B. Destination, making the awarded supplier responsible for shipping and delivery costs. Bidders must be registered vendors with the PA Supplier Portal and are required to submit a completed reciprocal limitations form with their bid response, along with nutritional specification sheets detailing product specifications, yield, packaging, and nutritional information.
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Other files
| File | Type | Posted |
|---|---|---|
| Blank Reciprocal Limitations Act.pdf | ||
| Electronic Bid Response.pdf | ||
| Terms & Conditions.pdf |
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Text version
Department of Corrections Training Academy Statement of Work for Dairy/Cheese, & Frozen non-Meats supply for October, November, and December 2026
Bid Specifications:
The Commonwealth of Pennsylvania, Department of Corrections is looking for a supplier to supply The Department of Corrections (DOC) Training Academy (1451 N. Market Street Elizabethtown PA 17022) with dairy-cheese, and frozen non-meats for the period of October, November, and December 2026 starting 10/01/2026 to 12/31/2026. Items must meet product specifications as outlined in the solicitation. No alternate unit of measures (UOM) will be accepted. Invoice UOM must match the issued purchase order.
The requested product quantities are provided as an estimate for the requested time period noted above (quarter). The Training Academy maintains the right to increase/decrease estimated quantities using the same price quoted during the term of agreement. The Training Academy Food Service Manager will contact the awarded supplier and request periodic deliveries throughout the term of the purchase order. Vendors must deliver requested products within 48 hours.
The awarded supplier is required to provide the specific products as outlined on the Purchase Order (PO). All product will be inspected before they are received by the DOC Training Academy. The DOC reserves the right to reject any product that do not meet the food specifications outlined in the solicitation.
Any questions related to the bid must be sent to the Issuing Office on this Solicitation. (Suttinee Viraya email address (ra-docpurchasing@pa.gov )
REQUIREMENTS:
The awarded supplier will be required to attend a kickoff within 3 business days after the bid has been awarded. The meeting time and date will be scheduled by contacting the DOC Training Academy Food Service Manager, Shane Hiner at 717.361.4321 or shiner@pa.gov.
The Department of Corrections Training Academy’s delivery address is 1451 N. Market Street Elizabethtown PA 17022. Deliveries to be unloaded at Receiving/Loading dock of the Training Academy. Nutritional specification sheets with the bid response that indicates specifications, yield, packaging, and nutritional information.
Payment Terms:
1. Contractor will invoice The Training Academy monthly for amount of product actually provided on the day of delivery. The price listed shall remain fixed for the initial term of the contract.
2. Invoices for this contract must be either emailed or sent to the following address:
Submit invoices via email to RA-OB69180@pa.gov or mailed Commonwealth of PA –PO Invoice P.O. Box 69180 Harrisburg, PA 17106
3. All invoices must include the Commonwealth Purchase Order Number and Contractor’s SAP Vendor Number on the invoice. When submitting your invoices please ensure line items must match the purchase order line items. Failure to provide could result in delay of payment.
RECEIPT AND OPENING OF BIDS:
No paper bids will be accepted. If paper bids are mailed, they will automatically be disqualified. Bids must be submitted electronically, through the following website: www.pasupplierportal.state.pa.us.
CONTRACT TERM:
The term of the Contract shall commence on the Effective Date (as defined below) and shall end on the Expiration Date identified on the Contract, subject to other provisions of the Contract.
The Effective Date shall be: a) the Effective Date printed on the Contract after the Contract has been fully executed by the Contractor and the Commonwealth (signed and approved as required by Commonwealth contracting procedures) or b) the “Valid from” date printed on the contract, whichever is later.
BID RESULTS
Bids will be opened on the date and time specified in the Invitation for Bid. Bid tabulations will be posted on the day after the bid opening, on the Department of General Services eMarketplace website: http://www.emarketplace.state.pa.us. Tabulations are for information only and do NOT constitute actual/execution of a contract. The results if the apparent bidders and all bids are under review until final award of the purchase order.
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