T0109 - Radio Communication Equipment and Accessories

The State of New Jersey, through the Department of the Treasury's Division of Purchase and Property and the Office of Information Technology, is soliciting bids for a comprehensive radio communication equipment and accessories contract (Solicitation T0109). The procurement seeks qualified vendors to provide, and potentially install, new radio communication equipment and systems, including additions, upgrades, maintenance, and support for existing radio communication infrastructure. The solicitation covers 19 equipment categories spanning base station control equipment, VHF/UHF systems, aviation and marine radio services, amateur radio equipment, and 9-1-1 telecommunications technologies. Bidders must submit quotes by July 10, 2025, at 2 PM, with an optional pre-quote conference scheduled for May 5, 2025, conducted via Microsoft Teams. Evaluation criteria will include pricing based on percentage discounts off manufacturer catalogs, vendor capabilities demonstrated through the Bidder Quote Overview Form and Bidder Data Sheet, and comprehensive compliance with mandatory state procurement documentation. Vendors must provide annual price list updates, volume discounts, and a minimum one-year equipment warranty, with the ability to service equipment statewide.

The contract includes set-asides for small businesses and disabled veteran-owned businesses, with the state intending to award multiple contractors per equipment category. The contract will have a base term of five years with potential two-year extensions, supporting various state agencies, public safety answering points, and emergency services across federal, state, and local jurisdictions. Potential funding may include grants from agencies like FEMA and the Department of Homeland Security. While specific contract value ranges are not explicitly stated, the pricing structure suggests significant potential transaction volumes, with volume discounts structured for purchase orders ranging from less than $300,000 to over $20 million. Contractors must meet extensive compliance requirements, including business registration, ownership disclosure, anti-discrimination provisions, and detailed documentation of previous contract performance. The solicitation emphasizes most favorable pricing strategies, requiring contractors to immediately pass along any price reductions and maintain competitive, transparent pricing structures throughout the contract period.