T-shirts & sweatshirts for parks & recreation

The Floyd County Board of Commissioners is issuing an Invitation to Quote (IFQ) #25-038 for the procurement of branded apparel for the Parks and Recreation Department, with the submission deadline of 11:00 a.m. on January 8, 2026, through the Bonfire platform at https://floydcountyga.bonfirehub.com. The procurement encompasses seven line items totaling an anticipated annual volume of 3,236 units, including Gildan 4.5-ounce short-sleeve t-shirts (available in white and colored options in sizes Small through 5X), Gildan 4.5-ounce long-sleeve t-shirts, Bella+Canvas unisex jersey tanks, and Gildan 8-ounce heavy blend hooded sweatshirts, along with Sport-Tek Sadies PosiCharge tri-blend quarter-zip pullovers. All apparel items require one-sided screen printing of the Parks and Recreation Department logo on the left chest, with vendors responsible for providing pricing that includes all associated costs such as screen-printing, setup fees, shipping, and delivery to the County's specified location. The contract term runs for one year from January 1, 2026, through December 31, 2026, with provisions for up to three additional one-year renewal options contingent upon satisfactory performance and mutually agreeable pricing. Vendors may submit written questions regarding the bid until 5:00 p.m. on January 6, 2026, and the County will conduct public bid opening and reading following the submission deadline; no site inspections or bidders' conferences are required. The award will be made to the responsible bidder whose conforming bid is most advantageous to the County, considering price and other evaluation factors, with the County retaining the right to waive compliance provisions and reject any or all proposals at its sole discretion.

All qualified vendors are eligible to respond to this procurement, with no stated set-asides or restrictions limiting participation to specific disadvantaged enterprise classifications or organizational types. Bidders must submit required compliance documentation including a W-9 form, Certificate of Non-Discrimination, Certificate of Non-Collusion, and Drug-Free Workplace Certificate, and must agree to Net 30 payment terms with invoices to be paid within thirty days of receipt and approval by the County. Vendors are required to provide detailed operational information including notice periods for orders, short-notice fulfillment capabilities, production timelines following proof approval, setup fees per printing job, delivery availability, and shipping charges; bidders must also confirm acceptance of purchase orders and indicate that purchase orders will precede production. Price increases during the annual contract term are capped at 3 percent in accordance with Consumer Price Index standards, and vendors must provide forty-five days' notice of any intended price increases prior to the contract renewal date. No incumbent vendor or current contractor information has been disclosed in the procurement documents, and no specific budget range or award value has been published; however, vendors should base their pricing on the anticipated annual volume of 3,236 units across the seven apparel line items specified in the bid pricing submission form.