Syntech Maintenance Small Purchase with Sole Source Conditions

The State of Illinois is soliciting a small purchase with sole source conditions for Syntech Fuel Master System Maintenance. This procurement is classified as a small purchase, indicating a streamlined acquisition process with reduced competition requirements due to sole source justification. The primary deliverable is maintenance services for the Syntech Fuel Master System, a specialized fuel management platform requiring vendor expertise and system-specific knowledge. While the specific scope of maintenance activities, service level agreements, and performance metrics are not detailed in the available documentation, the contract will require the vendor to ensure system operability and performance in accordance with the State's operational needs. Key vendor qualifications include demonstrated expertise with Syntech Fuel Master Systems, compliance capability with prevailing wage requirements for applicable service categories, and the ability to maintain comprehensive insurance coverage including $1,000,000 in general liability per occurrence and workers' compensation insurance. The procurement was posted on May 11, 2026, with a proposal due date of May 14, 2026, providing a three-day submission window. Vendors must submit invoices by July 31 for any work completed through June 30 of the applicable year, and the contract is subject to availability of appropriated funds.

The specific set-aside designations, disadvantaged enterprise restrictions, or socioeconomic preferences for this procurement are not detailed in the available documentation. No incumbent vendors or current contractors are identified in the posted materials. The contract requires integration with the existing Syntech Fuel Master System infrastructure already in use by the State of Illinois, necessitating vendor compatibility and technical knowledge of this established platform. Vendors must comply with the State of Illinois Standard Terms and Conditions (Version 23.2), including federal and state law compliance, maintenance of audit-supporting records for three years (or five years if federal funds are involved), and indemnification obligations. The contract is governed by Illinois law, with all disputes resolved exclusively through the Illinois Court of Claims. Specific award values or budget ranges are not disclosed in the available procurement documents.