SWR2501-Hot Mix Asphalt: Area 4

The Washington State Department of Transportation (WSDOT) Southwest Region is soliciting a Request for Quote (RFQ) for Hot Mix Asphalt (HMA) products for Area 4, encompassing Clark, Cowlitz, Lewis, Pacific, Skamania, and Wahkiakum counties. The procurement seeks vendors to provide HMA Class 1/2" and HMA Class 3/8" with "H" or "V" binder, with WSDOT's preferred product being state spec HMA CL 3/8 in. w/ PG 58H-22 oil. Vendors must be located within 50 miles of specified WSDOT locations and provide FOB Origin pricing, with quotes required per ton and including flat rate fees for weekday night and weekend day/night plant openings. The RFQ was posted on January 31, 2025, with bids due March 6, 2025, at 4:00 PM PST, and the initial contract term spanning from March 14, 2025, through March 14, 2026. Evaluation criteria will include product location, WSDOT mobilization costs, plant start-up fees, and an asphalt cost price adjustment clause based on the WSDOT Asphalt Binder Index. The apparent successful vendor will be announced on March 10, 2025, with formal award scheduled for March 14, 2025.

The solicitation does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. Vendors must provide comprehensive insurance coverage, including $1,000,000 per occurrence for comprehensive general liability, $1,000,000 for automobile liability, and workers' compensation coverage. The contract may be awarded to multiple vendors based on strategic considerations of product location and cost-effectiveness. While no incumbent vendors are mentioned, the contract includes potential extension options that could extend the agreement up to six years. The RFQ suggests flexibility in vendor selection, with the potential for multiple awards to ensure geographic coverage and competitive pricing. Though specific budget ranges are not detailed, the scope suggests a significant procurement volume covering multiple counties in the Southwest Washington region, with pricing to be determined through the competitive bidding process.