SWR2501-Hot Mix Asphalt: Area 1&2

The Washington State Department of Transportation (WSDOT) Southwest Region is soliciting a Request for Quote (RFQ) for Hot Mix Asphalt (HMA) products covering Areas 1 and 2, which includes Clark, Cowlitz, Lewis, and Skamania counties. The procurement seeks HMA Class 1/2" and HMA Class 3/8" with H or V binder, to be picked up from vendor facilities within 50 miles of WSDOT locations in Vancouver and Chehalis. Vendors must provide pricing per ton and flat rate fees for weekday night and weekend plant openings, with the ability to make asphalt cost price adjustments based on the WSDOT Asphalt Binder Index. The bid submission deadline is March 6, 2025, at 4:00 PM PST, with an anticipated vendor announcement on March 10, 2025, and formal contract award on March 14, 2025. The initial contract term will run from March 14, 2025, through March 14, 2026, with potential extensions up to a total of six years. Qualification requirements include maintaining comprehensive general liability insurance of $1 million per occurrence and compliance with industrial insurance requirements.

The solicitation does not specify any specific set-aside designations or restrictions on responding organizations. The contract may be awarded to multiple vendors based on location, WSDOT mobilization costs, and plant start-up fees. No incumbent vendors are mentioned in the documentation, and there are no explicit details about existing infrastructure or technology integration requirements. Similarly, no specific award values or precise budget ranges are outlined in the procurement documents. The contract appears to be structured to provide flexibility in vendor selection, focusing on geographic proximity, pricing, and operational capabilities for HMA product delivery across the specified Southwest Washington counties.