Swartz Cree Comm Schools Paging System-Phase 2

Swartz Creek Community Schools in Genesee County, Michigan issued a Request for Proposal for the design, furnishing, and installation of three standalone paging systems across Syring Elementary School, Swartz Creek Middle School, and Swartz Creek High School, representing Phase 2 of a district-wide paging system upgrade. The procurement encompasses new paging system equipment, installation of new speakers and wiring, demolition of existing outdated equipment, system programming, and training. Bidders were required to submit sealed proposals by January 20, 2021, at 2:00 PM, with public opening via Zoom, following a mandatory pre-bid conference on January 12, 2021, at 10:00 AM and a clarification questions deadline of January 15, 2021, at 12:00 PM EST. Proposals required three hard copies and two electronic copies on USB drives, including cost analysis worksheets, unit pricing for specified components such as paging speakers, cable runs, and classroom soundfield distribution systems, and bidder qualifications. Successful contractors were required to obtain General Liability Coverage with a minimum of $1,000,000 naming Swartz Creek Community Schools as an additional insured, provide Performance and Labor and Material Payment Bonds equal to 100 percent of the contract sum, and deliver one year of maintenance coverage and a five-year limited warranty on manufacturer-supplied products. Contract award was anticipated for February 10, 2021, with project commencement on March 1, 2021, and completion targeted for August 2021.

The Request for Proposal did not specify any set-aside designations or restrictions limiting responses to particular organization types. The project required integration with Phase 1 installations at four elementary schools utilizing Bogen E7000 intercommunication systems, and detailed technical design specifications were provided by Convergent Technology Partners, including architectural drawings specifying equipment to be reused, replaced, demolished, or newly added across all facilities. Contractors were required to pretest existing speakers and wiring before installation at the middle and high schools, with repairs to be performed using unit pricing. All proposals required submission of Familial Disclosure Affidavits and Iran Economic Sanctions Act Compliance Affidavits, and bid security was required at five percent of the total bid amount payable to Swartz Creek Community Schools. No specific budget range or award value was disclosed in the procurement documents.