Swagelok ammonia parts, O. E. M. , purchase and delivery of

The Palm Beach County Board of County Commissioners' Purchasing Department issued a Request for Quotation (RFQ) for the procurement of Swagelok ammonia original equipment manufacturer (OEM) parts on a firm, fixed-price basis with no substitutes permitted. The solicitation encompasses nine line items of various Swagelok components, including process ball valves, tube adapters, union elbows and tees, reducers, and stainless steel tubing, with quantities ranging from one to forty units. Bidders must submit pricing for all items to be considered for award on an all-or-none basis, with unit prices required to be submitted as single, fixed amounts within two decimal places and remain firm for ninety days from the opening date. Delivery is required to the O&M Division #8 Plant located at 1500 North Jog Road, West Palm Beach, Florida 33417, with the delivery timeline to be specified in days after receipt of order (ARO) and filled in by the bidder. The submission deadline was March 16, 2018, at 4:00 p.m. Palm Beach County local time, with faxed or emailed responses accepted; no site visits, bidder's meetings, or conferences were scheduled. The contract will be awarded to the lowest responsive and responsible bidder, with payment rendered only upon the County's satisfaction and acceptance of delivered items and invoices required to reference the purchase order number.

The County has established a Small Business Enterprise (SBE) set-aside program under which a certified SBE vendor within 10 percent of the lowest bid price may receive the award if deemed responsive and responsible. Local preference is available to vendors with a permanent place of business in Palm Beach County or the Glades, with a 5 percent preference calculation applied to qualifying bids; a drug-free workplace certification must be submitted with the quote to receive preference in tied bid situations. The solicitation requires compliance with standard government conditions, including criminal history background checks, public entity crime statute compliance, and compliance with Chapter 119 of the Florida Statutes regarding public records access and retention. The F.O.B. point is destination, with the vendor retaining title and responsibility for all transportation charges, liability, and risk in transit. No incumbent vendors or existing infrastructure integration requirements were referenced in the solicitation, and no specific budget range or award value was published in the RFQ.