Supply and Installation of Air Conditioning at Marydia

The Kissimmee Utility Authority (KUA) issued Request for Quotation (RFQ) #16-519-CV for a turn-key air conditioning system installation at the Marydia Pavilion located at 1150 Garden Street in Kissimmee, Florida. The procurement sought a high-efficiency variable speed heat-pump air conditioning system with specific technical requirements including 16 SEER/12.5 EER/8.5 HSPF ratings, communicating Wi-Fi or Ethernet capability, and a 7-day programmable thermostat with humidity control. Contractors were required to have at least five years of proven air conditioning installation experience and be properly licensed by the State of Florida. A mandatory pre-bid meeting was scheduled for June 10, 2016, at 10:00 AM at the Marydia Substation Pavilion, with quotation submissions due by June 15, 2016, at 3:00 PM. The contract specified a ten-year warranty covering all materials, parts, labor, transportation, and supplies for repairs or replacements, and required the successful vendor to obtain all necessary building permits from Osceola County and ensure compliance with Florida Building Code, ANSI, ASTM standards, and NBFU/NFPA codes.

The RFQ did not indicate specific set-aside designations or restrictions for disadvantaged enterprises. Two vendors submitted bids: Southern Extreme Services Corp and Everest Air Corp, with Southern Extreme Services Corp presenting the low bid of $14,147.03. The bid breakdown included $3,894.83 for a Trane air conditioning unit and $10,252.20 for turn-key installation, with a 120-month warranty and 3-day delivery schedule. Everest Air Corp submitted a higher bid of $18,480.00, comprising $10,950.00 for a Rheem unit and $7,530.00 for installation, with a 12-month warranty and 5-day delivery schedule. The contract required comprehensive insurance coverage, including workers' compensation, automobile liability ($1,000,000 combined single limit), general liability ($1,000,000 combined single limit), and umbrella liability ($1,000,000). The Kissimmee Utility Authority reserved the right to award to the lowest responsive, responsible quoter, with quotes remaining irrevocable for ninety days following the opening date.