Supply and Delivery of Traffic Signals and Electrical Equipment

Sussex County, New Jersey's Division of Engineering, Office of Bridge & Traffic Safety is soliciting competitive bids for the supply and delivery of traffic signal and electrical equipment required for the operation and maintenance of the Sussex County Signal System. The procurement encompasses 101 line items organized into Groups A through H, including polycarbonate and aluminum signal heads in various sizes, LED traffic signal modules, traffic signal poles and mast arms, controller assemblies, conflict monitors, pedestrian signal equipment, video and radar traffic detection systems, cables, and hardware, along with traffic signal technician support services. Groups A through G (Items 1-78) must be bid as complete groups with all items within each group priced for eligibility, while Group H (Items 79-101) allows individual item bidding. Bidders must submit per-unit pricing for each line item, specify delivery schedules in weeks, and acknowledge receipt of all addenda and communications through the Sussex County Bonfire portal at sussex.bonfirehub.com. All materials shall be delivered to 112 Sunset Inn Road, Lafayette Township, New Jersey 07848, with 48-hour advance notice and deliveries coordinated between 8:00 AM and 2:30 PM, Monday through Friday. Traffic signal technician support services require IMSA Traffic Signal Technician Level III certification and minimum ten years of experience, with at least five years working with the specific equipment brands offered. The Request for Information (RFI) response deadline is March 18, 2026 at 3:00 p.m., proposals are due March 25, 2026, and proposal opening is scheduled for April 10, 2026 at 11:00 a.m. at the Sussex County Office of Central Purchasing, 1 Spring Street, Newton, New Jersey. Award will be made within 60 days of bid receipt to the lowest responsive, responsible bidder based on cost, lead time, equipment compatibility with the existing signal system, and other County considerations; the County reserves the right to award groups or individual items to multiple vendors.

There are no specific set-aside designations identified in the solicitation documents for disadvantaged enterprises or minority-owned businesses; however, all respondents must comply with New Jersey Affirmative Action regulations and federal contract provisions including equal employment opportunity and debarment and suspension requirements. Respondents must be properly registered with the State of New Jersey, maintain valid business registration throughout the contract term, and submit a Business Registration Certificate, W-9, and affirmative action compliance documentation (Certificate of Employee Information Report, AA302 form, or Federal Certificate of Approval) within ten calendar days of award notification. All materials must conform to referenced New Jersey Department of Transportation (NJDOT) standards and specifications, with equipment compatibility with Sussex County's existing signal system a key evaluation criterion. The contract establishes a twelve-month initial term from the award date with the County reserving the right to extend for one additional one-year renewal period; Items 65-78 and Items 96-101 carry a delayed start date of June 12, 2026. Pricing shall remain firm throughout the initial twelve months, with any renewal year adjustments capped at the Consumer Price Index (CPI-U) for the Northeast Region not to exceed 3 percent. No specific budget range or award value is disclosed in the solicitation documents; however, estimated quantities range from 1 to 20 units across various line items, and the County indicates its intent to place initial orders for minimum bid quantities following contract award. Respondents must procure and maintain comprehensive insurance coverage including Workers' Compensation and Employer's Liability Insurance ($500,000), General Liability Insurance ($1,000,000 per occurrence/$2,000,000 aggregate), Automobile Liability Insurance ($1,000,000 combined single limits), and Uninsured/Underinsured Motorist coverage ($1,000,000) through A.M. Best A+-rated insurers licensed in New Jersey.